Office Assistant

ALGAS ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local engineering company in Singapore is seeking a motivated Office Assistant to support HR, Accounts, and Logistics departments. The role involves data entry, maintaining records, assisting with documentation, and performing various administrative tasks. Candidates should have at least 1 year of experience and proficiency in MS Office. Strong communication skills and the ability to manage multiple tasks are essential.

Qualifications

• Minimum 1 year of experience in a similar role.
• Proficient in MS Office suite.

Responsibilities

• Assist with HR data entry and employee records.
• Process work permit applications and renewals.
• Perform data entry for accounts payable and receivable.
• Coordinate deliveries and maintain logistics records.
• Manage office supplies and perform general administrative tasks.

Skills

Data entry

Attention to detail

Proficient in MS Office

Strong communication

Organizational skills

Job description

Position Overview

We are looking for a motivated and detail-oriented Office Assistant to support our HR, Accounts, and Logistics departments. This role involves handling data entry, maintaining accurate records, assisting with documentation, and performing ad-hoc administrative tasks to ensure smooth day-to-day operations.

Key Responsibilities

HR Support

• Assist with data entry and updating employee records.
• Process Work Permit / S Pass applications, renewals, or cancellations.
• Support HR with documentation, filing, and preparation of reports.
• Maintain confidentiality of employee information.

Accounts Support

• Perform data entry for Accounts Payable (AP) and Accounts Receivable (AR) vouchers.
• Assist in updating and maintaining the company cashbook.
• Organize and maintain proper filing of financial records.

Logistics Support

• Assist with coordination of deliveries, shipments, and related documentation.
• Maintain and update logistics records when required.

General Administrative Support

• Handle scanning, filing, photocopying, and document organization.
• Monitor and manage office supplies to support daily operations.
• Perform other ad-hoc administrative duties as assigned.

Qualifications and Skills:

• Minimum 1 year of experience.
• Proficient in MS Office.
• Strong communication
• Organized, precise, and able to manage multiple tasks.