Office Administrator, Project - Grants 11 mths Contract

PERSOL; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading recruitment firm in Singapore seeks an Office Administrator, Project Grants to support research operations. The candidate will manage administrative tasks, coordinate grant activities, and ensure compliance. The ideal applicant should have a diploma or degree, along with 3-5 years of relevant experience and excellent organizational skills. Proficiency in Microsoft Office and collaborative abilities are essential for this role.

Qualifications

• 3-5 years of relevant working experience in office or research administration.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain central repositories for research documentation.
• Coordinate internal review and approval workflows.
• Assist in registering and tracking grant calls.
• Prepare reports for internal stakeholders.

Skills

Organizational skills

Time-management

Verbal and written communication

Proficiency in Microsoft Office

Team collaboration

Education

Diploma or Degree

Tools

Microsoft Office

Visio

MS Forms

Power BI

Power Automate

Job description

Keeping Research Operations Running Smoothly

Are you a highly organized individual who enjoys managing administrative processes and supporting impactful research initiatives? Join us as an Office Administrator, Project Grants, where your attention to detail and coordination skills will help drive operational excellence.

🧭 What You’ll Do:

In this role, you’ll be responsible for a broad range of administrative tasks, with a focus on supporting research-related activities. Your key responsibilities include:

🔹 Office & Administrative Support

• Maintain central repositories and filing systems for research documentation.
• Coordinate internal review and approval workflows.
• Prepare regular and ad-hoc reports for internal stakeholders.
• Support automation and testing of administrative processes.

🔹 Project Grant Coordination (as part of broader admin duties)

• Assist in registering and tracking grant calls.
• Help draft internal communications and timelines.
• Verify proposals for compliance and manage submissions via platforms like IGMS, RGP, and iGrants.
• Support grant award documentation and terms review.Support grant award documentation and terms review.

🧠 What You Bring:

• Minimum Diploma or Degree in Qualifications with 3-5 years of relevant working experiences.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with Visio, MS Forms, Power BI, or Power Automate is a plus.
• Ability to work independently and collaborate across teams (researchers, HODs, operations).
• Prior experience in office or research administration is an added advantage.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 R1107106 (Wong Chee Ann Jacky (Wang Zhian)) GOREF: 14470

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