Office Administrator (Part-time Contract)

LUXOFT INFORMATION TECHNOLOGY (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

A leading technology company in Singapore is seeking a proactive part-time office administrator to join their OPR team. The role involves managing office operations, coordinating with suppliers, and maintaining the company database. Ideal candidates should have 1-2 years of administrative support experience and proficient in Microsoft Office and Oracle E-Business Suite.

Qualifications

• 1-2 years of experience in office administrative support.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Experience with office management software operations is preferred.

Responsibilities

• Manage office operations, accommodating visitors and handling courier services.
• Monitor office budget and expenses, submit invoices for approval.
• Coordinate with suppliers/contractors to maintain a proper working environment.
• Maintain company database and manage inventory.
• Support onboarding and offboarding matters.

Skills

Office software proficiency

Organizational skills

Time-management

Operational management

Tools

Microsoft Office Suite

Oracle E-Business Suite

Job description

Project Description: Seeking a part time job role with proactive office administrator to join our Singapore OPR team.

In this role, you will be the backbone of our office operations, ensuring efficiency and smooth functioning. The ideal candidate is a details-oriented problem solver with excellent communication skills and a positive, can-do attitude.

Responsibilities

• Manage office operations which includes accommodating visitors, clients, courier services, letters/mails handling, receiving, office and IT equipment, office supplies and stock orders, etc.
• Manage Purchasing Requests (PR) in Corporate Financial System (CFS) and monitor office budget and expenses. Submit invoices and monitor approval / payment process.
• Assist in building operation with corporate team and coordinate with suppliers/contractors in maintaining proper working environment, including service ticket follow-up, etc.
• Maintain company database in Enterprise Directory such as workplace information, etc.
• Inventory and assets management maintenance in Oracle E-Business Suite. Manage rent allocation, utilities costs and workplace distribution.
• Support the Company Director and Legal Counsel in document signing process for company Directorship related matters.
• Support employees' onboarding/off boarding matters.

Mandatory Skills Description

• Proficient in using office software, capable of handling tasks independently, with 1-2 years of experience in office administrative support.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook)
• Strong organizational and time-management skill with the ability to prioritize tasks.
• Office operational management, facilities management, warehouse management.

Nice‑to‑Have Skills Description

• Basic Financial skill
• Experience with office management software operations is preferred (e.g. Oracle OEBS system).