Office Administrator & Executive Assistant

KINEXCS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A dynamic digital health company in Singapore is looking for an Office Administrator & Executive Assistant to streamline administrative workflows and support senior executives. This role involves managing office operations, coordinating schedules, and ensuring efficient communication within the team. The ideal candidate should have at least 5 years of experience in administrative functions, a relevant degree, and excellent organizational skills. Join our collaborative environment and contribute to a positive workplace culture.

Benefits

Competitive salary and benefits package

Career development and training opportunities

Positive and inclusive workplace culture

Qualifications

• Minimum 5 years of experience in administrative or executive support roles.
• Ability to multitask efficiently in a fast-paced environment.
• Proven ability to handle confidential matters.

Responsibilities

• Manage daily office operations and supplies procurement.
• Provide administrative support to senior executives.
• Serve as the primary point of contact for stakeholders.
• Organize and coordinate meetings and company events.
• Maintain filing systems for information retrieval.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Interpersonal skills

Education

Bachelor’s degree in Business Administration or related field

Job description

Company Description

Kinexcs is an AI-driven digital health platform and wearables company with a mission to enable and empower people for mobility and a better quality of life. It is focused on reducing the burden of musculoskeletal conditions, which affects about 25% of the world's population. KIMIA Recover, a continuous monitoring device for the knee joint, has obtained CE marking and HSA approval and booked revenues from large implant companies and hospitals. It has recently won the Innomatch grant by the Temasek Foundation (one of the 6 among 256 companies across 32 countries), and is currently deployed in some of the largest public hospitals in Singapore. KIMIA Recover is a comprehensive recovery management solution that provides a reduction in the number of hospital visits and complications. The product was also the National Winner and International Top 20 of the prestigious James Dyson Award 2020 and has gained traction with major public hospitals and orthopedic clinics. Their digital therapy platform comprising of KIMIA Assess and KIMIA Move products, uses artificial intelligence technology for digital MSK assessment and therapy. This platform is capable of providing pre-consultation assessments and real-time exercise guidance and feedback to musculoskeletal patients and is being adopted by some of the largest private healthcare providers in the region, along with large corporate players.

Job Summary

The Office Administrator & Executive Assistant is responsible for streamlining administrative workflows, coordinating executive schedules, handling confidential correspondence, and ensuring an efficient work environment for all staff.

Key Responsibilities

• Manage daily office operations including supplies procurement, facility management, and vendor coordination to maintain a well-organized work environment.
• Provide high-level administrative support to senior executives, including calendar management, scheduling, arranging travel itineraries, and preparing expense reports.
• Serve as the primary point of contact for internal and external stakeholders, handling communications, screening calls, and managing correspondence with discretion.
• Organize and coordinate staff meetings, board meetings, and company events; prepare agendas, take minutes, and track follow-up actions
• Maintain physical and digital filing systems to ensure efficient information retrieval and compliance with policies.
• Assist with onboarding new staff, maintaining personnel records, and supporting HR administrative tasks as needed.
• Draft, revise, and format reports, presentations, and other documents for executive review.
• Handle confidential and sensitive information with professionalism and discretion.
• Support special project coordination and event planning as required by senior leadership.
• Monitor office policies, recommend improvements, and ensure compliance with procedures.

Required Qualifications

Bachelor’s degree in Business Administration, Management, or a related field preferred.

Minimum 5 years of experience in administrative, office management, or executive support roles.

Exceptional organizational skills, attention to detail, and the ability to multitask efficiently.

Excellent written and verbal communication abilities.

Strong interpersonal skills with the ability to interact professionally at all levels.

Proven ability to exercise judgment, handle confidential matters, and prioritize tasks in a fast-paced environment.

Benefits

• Opportunity to support a dynamic and growing team.
• Competitive salary and benefits package.
• Opportunity to work in a collaborative and growth-oriented environment.
• Career development and training opportunities.
• Positive and inclusive workplace culture

If you are a self-motivated individual with a passion for office administration, we encourage you to apply. Join our team and contribute to the success of our organization by fostering a positive work environment and efficient operations.