Office Administrator (Central Area) #EEF

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in Singapore is looking for a dedicated Receptionist to manage front desk activities. Responsibilities include greeting visitors, coordinating travel arrangements, and organizing meetings. The ideal candidate has strong communication skills and can multitask effectively. Join a dynamic team in a vibrant work environment.

Qualifications

• Experience in reception and front desk management.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize effectively.

Responsibilities

• Greet and assist visitors at the reception area.
• Manage office supplies and maintenance needs.
• Coordinate travel bookings and schedules.
• Organize logistics for meetings and events.
• Provide general administrative support as required.

Job description

Reception and Front Desk Management

• Greet visitors and manage incoming calls, emails and correspondence.
• Ensure a professional and welcoming reception area.
• Prepare and serve drinks to guests.
• Handle incoming and outgoing mail and courier services.

Office Facilities and Administration

• Oversee office and pantry supplies, equipment, and maintenance needs.
• Coordinate with vendors and service providers for office-related matters.
• Organizing and maintaining physical and digital files. Printing of documents when requested.
• Update mailing list and print labels for festive greetings.
• Responsible for raising payment for utilities, office rental, cleaning services and other ad hoc invoices, ensuring prompt payments.

Travel Arrangements

• Arrange travel bookings, including flights, accommodations, and transportation.
• Coordinate travel schedules and itineraries.

Meeting and Events Coordination

• Coordinate logistics arrangements (venue, catering, setups, etc.) for meetings and events.
• Book meeting rooms and ensure necessary equipment and refreshments are arranged.

General Administrative Support

• Assist team with administrative tasks as needed.
• Handle ad hoc assignments and special projects.

We regret only shortlisted candidates will be contacted