Office Administrator (Central Area) #EEF

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore is seeking a Front Desk Manager to oversee reception operations, manage travel arrangements, and provide general administrative support. The ideal candidate should have strong communication skills and experience in front desk management. Responsibilities include greeting visitors, coordinating office supplies, and organizing meetings. This position offers a dynamic work environment in a professional setting.

Qualifications

• Experience in a front desk or receptionist role is preferred.
• Strong verbal and written communication skills.
• Ability to multitask and manage time effectively.

Responsibilities

• Greet visitors and manage calls and correspondence.
• Oversee office supplies and maintenance.
• Arrange travel bookings and itineraries.
• Coordinate logistics for meetings and events.
• Assist with general administrative tasks.

Skills

Reception skills

Communication skills

Organization

Time management

Vendor coordination

Education

Diploma or equivalent

Job description

Reception and Front Desk Management

• Greet visitors and manage incoming calls, emails and correspondence.
• Ensure a professional and welcoming reception area.
• Prepare and serve drinks to guests.
• Handle incoming and outgoing mail and courier services.

Office Facilities and Administration

• Oversee office and pantry supplies, equipment, and maintenance needs.
• Coordinate with vendors and service providers for office-related matters.
• Organizing and maintaining physical and digital files. Printing of documents when requested.
• Update mailing list and print labels for festive greetings.
• Responsible for raising payment for utilities, office rental, cleaning services and other ad hoc invoices, ensuring prompt payments.

Travel Arrangements

• Arrange travel bookings, including flights, accommodations, and transportation.
• Coordinate travel schedules and itineraries.

Meeting and Events Coordination

• Coordinate logistics arrangements (venue, catering, setups, etc.) for meetings and events.
• Book meeting rooms and ensure necessary equipment and refreshments are arranged.

General Administrative Support

• Assist team with administrative tasks as needed.
• Handle ad hoc assignments and special projects.

We regret only shortlisted candidates will be contacted