Office Administrator (7 months maternity cover contract | Central)

GMP RECRUITMENT SERVICES (S) PTE LTD; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A recruitment agency in Singapore is seeking an experienced office administrator to manage office operations. Responsibilities include overseeing facilities, managing supplies, and coordinating business trips while ensuring a clean workspace. Candidates should have a diploma/degree and at least 4 years of relevant experience, along with strong organizational and communication skills. Proficiency in Microsoft Office is essential.

Qualifications

• At least 4 years of proven experience as an office administrator.
• In-depth understanding of office management procedures.
• Excellent organizational and time management skills.

Responsibilities

• Manage business trips, hotel booking, and visa/work permits.
• Oversee facilities services and maintenance activities.
• Coordinate with vendors and service providers for smooth office operations.

Skills

Office management procedures

Strong interpersonal skills

Organizational skills

Microsoft Office proficiency

Education

Diploma / Degree

Job description

Responsibilities

• Manage business trips, hotel booking, temp accommodation and visa/work permits application process
• Manage security door access, access card user profile creation/deletion and after-hours door access support
• Oversee facilities services & maintenance activities
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Manage office supplies, office equipment and pantry supplies
• Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Organize other office activities (meetings, event planning, town hall booking & etc.)
• Collaborate with cross-functional teams to ensure a seamless workflow
• Ensure operations adhere to policies and regulations
• Any other duties as assigned

Qualifications and Profile

• Diploma / Degree holder with at least 4 years of proven experience as office administrator
• In-depth understanding of office management procedures and policies
• Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
• Strong interpersonal, written and communication skills
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
• Mature and adaptive and able to interact well with all levels of stakeholders
• Flexibility to adapt to a fast-paced and rapidly changing environment.
• Ability to work independently and as part of a team.
• Highly proficient in Microsoft Office (Excel Formulas i.e. vlookup, if formulas, pivot table etc., PowerPoint, Word, Outlook)

Only shortlisted candidate will be notified.