Office Administrator

BIT CONSULTING ASIA PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A technology consulting firm in Singapore is seeking an experienced Office Administrator. The ideal candidate will have 3-5 years of experience in office administration, preferably within an IT Services environment. Responsibilities include meeting coordination, travel arrangements, expense management, and HR support. Strong organizational skills and proficiency in Microsoft Office are required. This role offers an opportunity to be a key player in maintaining effective operations within the office.

Qualifications

• 3-5 years of relevant experience in office administration, preferably in a fast-paced environment.
• Experience working in an IT Services Company is preferred.
• Strong organizational and multitasking skills.

Responsibilities

• Coordinate and schedule meetings, ensuring all arrangements are made.
• Handle all aspects of travel logistics for team members.
• Manage and process expense claims accurately and timely.
• Support HR functions and assist with HR-related inquiries.
• Oversee general office upkeep and maintenance.
• Coordinate company events and logistical support.
• Undertake various ad-hoc tasks and projects as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Attention to detail

Tools

Microsoft Office

Calendar management tools

Job description

Job Description : Office Administrator

We are seeking a highly organized and experienced Office Administrator to join our team. The ideal candidate will have 4-5 years of experience in office administration, with a focus on calendar management, meeting coordination, travel arrangements, expense claims handling, and basic HR tasks. The Office Administrator will also be responsible for general office management duties, including attending to visitors, maintaining office facilities, organizing events, and ad-hoc tasks as assigned.

Responsibilities:

• Meeting Coordination: Coordinate and schedule meetings, both and externally, ensuring all necessary arrangements are made and participants are notified in advance.
• Travel Arrangements: Handle all aspects of travel and logistics for team members, including booking flights, accommodations, transportation, and preparing itineraries.
• Expense Claims: Manage and process expense claims accurately and in a timely manner, ensuring adherence to company policies and procedures.
• HR Tasks: Support HR functions such as handling Employment Pass applications, onboarding new hires, maintaining employee records, and assisting with HR-related inquiries.
• Office Management: Attend to visitors and ensure they are welcomed and directed appropriately. Oversee the general upkeep of the office environment, including ordering supplies, pantry items, coordinating maintenance services, and ensuring facilities are well-maintained.
• Event Organization: Coordinate company events, meetings, and conferences, including venue booking, catering arrangements, and logistical support.
• Ad-hoc Tasks: Undertake various ad-hoc tasks and projects as assigned by management, demonstrating flexibility and willingness to assist in different areas of the business as needed.

Requirements:

• Experience working in an IT Services Company is preferred.
• 3-5 years of relevant experience in office administration, preferably in a fast-paced environment.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Attention to detail and high level of accuracy in all tasks performed.
• Knowledge of HR processes and familiarity with Employment Pass application procedures preferred.
• Proactive and self-motivated, with the ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and willingness to take on new challenges.
• Professional demeanor and discretion in handling sensitive information.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management reserves the right to modify, add, or remove duties as necessary.