Office Administrator

Turner & Townsend; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Turner & Townsend in Singapore is seeking a Project & Administrative Support to assist daily project operations and business processes. You will manage documentation, maintain contact lists, and prepare presentation materials for internal and client meetings.

The role involves coordinating meetings, supporting invoicing and proposals, and helping with data collection and reporting to inform project decisions. A proactive, detail-oriented candidate with 1–3 years of experience will fit well.

Qualifications

• Diploma or Degree in Business Administration or a related field.
• 1-3 years of experience in administrative, project coordination, or business support roles.
• Proficient in Microsoft Office applications, particularly Excel, PowerPoint, and Word.
• Strong organizational skills with excellent attention to detail and accuracy.
• Good communication and stakeholder management skills.
• Ability to manage multiple tasks and work effectively in a fast-paced environment.
• Proactive, adaptable, and able to work independently as well as part of a team.
• Experience with business systems and reporting tools is an advantage.
• Exposure to invoicing, procurement, or business operations processes is preferred.

Responsibilities

• Provide day-to-day administrative support for projects and business operations.
• Maintain project documentation, filing, and data accuracy across systems.
• Support the preparation and maintenance of consultant, client, and vendor contact lists.
• Assist in preparing presentation materials, meeting notes, team updates, and internal reports.
• Coordinate team meetings, including agenda preparation, minute-taking, and follow-up actions.
• Support invoicing process, including tracking submissions and liaising with Finance and Operations teams.
• Assist in drafting fee letters, bid submissions, and supporting documents for proposals.
• Assist in collecting, validating, and maintaining data for reporting and business analysis purposes.
• Maintain trackers, reporting tools, and dashboards for team review and performance monitoring.
• Work with Operations teams to support office facilities, procurement requests, and engagement initiatives.

Skills

Organization

Communication

Stakeholder management

Multitasking

Independence

Education

Diploma or Degree in Business Administration or related field

Tools

Microsoft Excel

PowerPoint

Word

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website:www.turnerandtownsend.com

Job Description

Project & Administrative Support

• Provide day-to-day administrative support for projects and business operations.
• Maintain project documentation, filing, and data accuracy across systems.
• Support the preparation and maintenance of consultant, client, and vendor contact lists.
• Assist in preparing presentation materials, meeting notes, team updates, and internal reports.
• Coordinate team meetings, including agenda preparation, minute-taking, and follow-up actions.

Commercial & Invoicing Support

• Support the invoicing process, including tracking submissions, organizing supporting documents, and liaising with Finance and Business Operations teams.
• Assist in drafting fee letters, bid submissions, and supporting documents for proposals.

Data Analytics & Reporting

• Assist in collecting, validating, and maintaining data for reporting and business analysis purposes.
• Support data extraction, compilation, and analysis to inform project and business decisions.
• Maintain trackers, reporting tools, and dashboards for team review and performance monitoring.

Business Operations & Team Coordination

• Work closely with Business Operations teams to support office facilities, procurement requests, and employee engagement initiatives.
• Support compliance and administrative processes related to project milestones and business requirements.
• Coordinate with consultants, clients, vendors, and internal stakeholders on administrative matters.
• Proactively identify opportunities to streamline workflows and improve operational efficiency.
• Develop a strong understanding of business processes and operational requirements.
• Adapt to evolving business needs and support new initiatives as required.

Qualifications

• Diploma or Degree in Business Administration or a related field.
• 1-3 years of experience in administrative, project coordination, or business support roles.
• Proficient in Microsoft Office applications, particularly Excel, PowerPoint, and Word.
• Strong organizational skills with excellent attention to detail and accuracy.
• Good communication and stakeholder management skills.
• Ability to manage multiple tasks and work effectively in a fast-paced environment.
• Proactive, adaptable, and able to work independently as well as part of a team.
• Experience with business systemsand reporting tools is an advantage.
• Exposure to invoicing, procurement, or business operations processes is preferred.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.