Office Administrator

TAP GOLD PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A proactive office management company in Singapore is seeking a detail-oriented Office Administrator to oversee day-to-day operations. Key responsibilities include organizing documents, managing vendor payments, and maintaining office supplies. The ideal candidate should possess a Diploma or Degree along with 1-2 years of experience. Proficiency in Microsoft Office and excellent communication skills in English and Chinese are essential. This role offers an opportunity to support a dynamic work environment and contribute to the overall efficiency of operations.

Qualifications

• 1-2 years of experience in administrative function.
• Experience with accounting is a plus.
• Ability to multitask and prioritize effectively.

Responsibilities

• Organize files and manage documents.
• Prepare proposals, contracts, and other documents.
• Handle Accounts Payable invoices and vendor payments.
• Support office setup for meetings and events.

Skills

Microsoft Office suite proficiency

Excellent communication in English and Chinese

Strong organizational skills

Problem-solving skills

Education

Diploma or Degree in relevant field

Tools

Office equipment

Job description

We are looking for a proactive and detail-oriented Office Administrator to oversee the day-to-day administrative operations of our office.

Key Responsibilities:

• Carry out administrative work such as organizing files, managing documents and handling correspondence.
• Conduct basic research and compile information as requested.
• Assist with the preparation of proposals, contracts and other documents.
• Handle confidential information with discretion and professionalism.
• Maintain a clean, organized and professional office environment.
• Serve as the office ambassador: greet and direct visitors in a professional and friendly manner; serve refreshments if needed.
• Facilitate the setup of meetings or events, coordinating arrangements as needed.
• Act as the key liaison with building management, vendors and service providers.
• Process and manage Accounts Payable invoices and vendor payments to ensure timely settlement.
• Manage petty cash and record payments/receipts accurately.
• Manage office equipment (computers, printers, copiers) and coordinate maintenance/repairs if required.
• Keep stock and manage the purchase of office supplies such as pantry items and stationery.
• Support the company in meeting compliance such as submitting annual filings and other reporting requirements with the corporate secretary.
• Partner closely with team in Malaysia office to ensure alignment and effective communication across regions.
• Any ad-hoc admin duties assigned.

Job Requirements:

• Possess a Diploma or Degree with 1-2 years of experience in similar function. With accounting knowledge will add advantage.
• Proficient in using office equipment and Microsoft Office suite, including Excel and Word.
• Excellent written and verbal communication in both English and Chinese languages.
• Strong organizational and time management skills; with the ability to multitask and prioritize effectively.
• Able to work independently and pay attention to detail.
• Positive working attitude, hardworking and proactive.
• Resourceful in problem-solving and willing to take up challenges.
• Handle confidential information with discretion and integrity.
• Open to physical work such as setting up meeting rooms, moving of tables and chairs, carrying out responsibilities when there are events in the office.
• Able to start immediately.