Office Administrator

Bit Consulting Asia; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A technology consulting firm in Singapore is seeking a highly organized Office Administrator. The candidate will manage calendar and meeting coordination, travel arrangements, process expense claims, and assist with basic HR tasks. This position requires 3-5 years of relevant experience, proficiency in Microsoft Office, and strong organizational skills. The role offers an opportunity to work in a dynamic environment.

Qualifications

• 3-5 years of experience in office administration.
• Experience in an IT services company preferred.
• Knowledge of HR processes and Employment Pass application procedures preferred.

Responsibilities

• Coordinate and schedule meetings, ensuring all necessary arrangements are made.
• Handle all aspects of travel planning and logistics for team members.
• Manage and process expense claims accurately and in a timely manner.
• Support HR functions such as onboarding new hires and maintaining employee records.
• Attend to visitors and oversee the general upkeep of the office environment.
• Coordinate company events, meetings, and conferences.
• Undertake various ad-hoc tasks and projects as assigned.

Skills

Organizational skills

Multitasking ability

Excellent communication

Attention to detail

Proficiency in Microsoft Office

Tools

Microsoft Office Suite

Calendar management tools

Job description

Job Description : Office Administrator

We are seeking a highly organized and experienced Office Administrator to join our team. The ideal candidate will have 4-5 years of experience in office administration, with a strong focus on calendar management, meeting coordination, travel arrangements, expense claims handling, and basic HR tasks. The Office Administrator will also be responsible for general office management duties, including attending to visitors, maintaining office facilities, organizing events, and handling ad-hoc tasks as assigned.

Responsibilities

• Meeting Coordination: Coordinate and schedule meetings, both internally and externally, ensuring all necessary arrangements are made and participants arenotified in advance.
• Travel Arrangements: Handle all aspects of travel planning and logistics for team members, including booking flights, accommodations, transportation, and preparing itineraries.
• Expense Claims: Manage and process expense claims accurately and in a timely manner, ensuring adherence to company policies and procedures.
• HR Tasks: Support HR functions such as handling Employment Pass applications, onboarding new hires, maintaining employee records, and assisting with HR-related inquiries.
• Office Management: Attend to visitors and ensure they are welcomed and directed appropriately. Oversee the general upkeep of the office environment, including ordering supplies, Pantry items, coordinating maintenance services, and ensuring facilities are well maintained.
• Event Organization: Coordinate company events, meetings, and conferences, including venue booking, catering arrangements, and logistical support.
• Ad-hoc Tasks: Undertake various ad-hoc tasks and projects as assigned by management, demonstrating flexibility and willingness to assist in different areas of the business as needed.

Requirements

• Experience in Working in an IT Services Company is preffered
• 3-5 years of relevant experience in office administration, preferably in a fast-paced environment.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Attention to detail and high level of accuracy in all tasks performed.
• Knowledge of HR processes and familiarity with Employment Pass application procedures preferred.
• Proactive and self-motivated, with the ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and willingness to take on new challenges.
• Professional demeanor and discretion in handling sensitive information.

Note: This job description is intended to convey information essential tounderstanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associatedwith it. Management reserves the right to modify, add, or remove duties asnecessary.