Office & Administrative Executive (#JLN)

Recruit Express; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A staffing service provider in Singapore is looking for an Office & Administrative Executive to manage office operations. Responsibilities include reception work, facilities coordination, travel arrangements, and event planning. The ideal candidate should have at least a diploma and 3 years of relevant experience. A background in facilities coordination is a plus. Interested candidates should apply by emailing their resume.

Qualifications

• At least a diploma holder with 3 years of relevant working experience.
• Experience in facilities coordination or office renovation work will be an advantage.

Responsibilities

• Greet visitors and manage incoming calls and correspondence.
• Oversee office supplies and coordinate with vendors.
• Arrange travel bookings including flights and accommodations.
• Coordinate logistics arrangements for meetings and events.
• Assist team with general administrative tasks.

Skills

Reception management

Facilities coordination

Travel arrangement

Administrative support

Education

Diploma

Job description

Office & Administrative Executive (#JLN)

Job summary: To be responsible for the office operations including reception work, office administration and facilities coordination work, travel arrangement and event coordination.

Responsibilities

• Reception and Front Duties: Greet visitors and manage incoming calls, emails and correspondence. Prepare and serve drinks to guests. Handle incoming and outgoing mail and courier services.
• Office Facilities and Administration: Oversee office and pantry supplies, equipment, and maintenance needs. Coordinate with vendors and service providers for office-related matters. Organizing and maintaining physical and digital files. Printing of documents when requested. Update mailing list and print labels for festive greetings. Responsible for raising payment for utilities, office rental, cleaning services and other ad hoc invoices, ensuring prompt payments.
• Travel Arrangements: Arrange travel bookings, including flights, accommodations, and transportation. Coordinate travel schedules and itineraries.
• Meeting and Events Coordination: Coordinate logistics arrangements (venue, catering, setups, etc.) for meetings and events. Book meeting rooms and ensure necessary equipment and refreshments are arranged.
• General Administrative Support: Assist team with administrative tasks as needed. Handle ad hoc assignments and special projects.

Qualifications

• At least a diploma holder with 3 years of relevant working experience.
• Experience in facilities coordination or office renovation work will be an advantage.

To apply, please email a detailed copy of your resume in Ms. Words format to ********@recruitexpress.com.sg.

Linus Yeo Yong Boon