Office & Administrative Executive (#JLN)

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore is seeking a candidate to manage office operations including reception work, administration, and facilities coordination. Responsibilities include greeting visitors, arranging travel, and event coordination. The ideal applicant should hold a diploma and have at least 3 years of relevant experience. Interested applicants can apply by emailing their resume.

Qualifications

• At least a diploma holder with 3 years of relevant working experience.
• Experience in facilities coordination or office renovation work will be an advantage.

Responsibilities

• Greet visitors and manage incoming calls, emails, and correspondence.
• Oversee office supplies, equipment, and maintenance needs.
• Arrange travel bookings including flights, accommodations, and transportation.
• Coordinate logistics arrangements for meetings and events.
• Assist team with administrative tasks as needed.

Skills

Reception duties

Facilities coordination

Administrative support

Event coordination

Travel arrangements

Education

Diploma

Job description

Overview

Job summary: To be responsible for the office operations including reception work, office administration and facilities coordination work, travel arrangement and event coordination.

Responsibilities

• Reception and Front Duties: Greet visitors and manage incoming calls, emails and correspondence. Prepare and serve drinks to guests. Handle incoming and outgoing mail and courier services.
• Office Facilities and Administration: Oversee office and pantry supplies, equipment, and maintenance needs. Coordinate with vendors and service providers for office-related matters. Organizing and maintaining physical and digital files. Printing of documents when requested. Update mailing list and print labels for festive greetings. Responsible for raising payment for utilities, office rental, cleaning services and other ad hoc invoices, ensuring prompt payments.
• Travel Arrangements: Arrange travel bookings, including flights, accommodations, and transportation. Coordinate travel schedules and itineraries.
• Meeting and Events Coordination: Coordinate logistics arrangements (venue, catering, setups, etc.) for meetings and events. Book meeting rooms and ensure necessary equipment and refreshments are arranged.
• General Administrative Support: Assist team with administrative tasks as needed. Handle ad hoc assignments and special projects.

Requirements

• At least a diploma holder with 3 years of relevant working experience.
• Experience in facilities coordination or office renovation work will be an advantage.

How to apply

To apply, please email a detailed copy of your resume in Ms. Words format to [e-mail]

Linus Yeo Yong Boon

Senior Recruiter

CEI No: R1104497

EA License No: 99C4599

We regret that only shortlisted applicant will be notified.