Office & Administration Executive |Interior Firm @Ubi - 0221

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading HR advisory firm in Singapore is seeking an Admin Executive to support the sales team with scheduling, data management, and client communication. The ideal candidate has a Diploma, 2-3 years of administrative experience, and proficiency in Excel and PowerPoint. Responsibilities include maintaining sales reports and ensuring smooth daily operations. This position offers a salary range of $2600 - $3200 and working hours from 9am to 6pm, 5 days a week.

Qualifications

• Minimum 2-3 years of experience in an administrative role.
• Proficient in Microsoft Excel and PowerPoint.
• Must be detail-oriented and organized.

Responsibilities

• Assist sales team with schedules and travel arrangements.
• Prepare and maintain sales reports and presentations.
• Handle customer inquiries and coordinate with internal departments.
• Support order processing and manage customer databases.

Skills

Excel

PowerPoint

Data entry

Client communication

Organizational skills

Education

Diploma

Job description

Overview

Role: Admin Executive. Location: Ubi. Salary: $2600 - $3200. Working Hours: 5 Days | 9am – 6pm.

Key Responsibilities

• Assist the sales team in managing schedules, appointments, and travel arrangements.
• Excel / Powerpoint
• Data entry sales figures calculations
• Prepare and maintain sales reports, presentations, and documentation.
• Handle incoming inquiries from clients and provide prompt responses.
• Coordinate with internal departments to ensure timely delivery of products/services to clients.
• Manage and update customer databases, ensuring all information is accurate and up-to-date.
• Support the sales team with order processing, including preparing sales orders and invoices.
• Handle administrative tasks such as filing, data entry, and document management.
• Provide general support to the sales team to help achieve sales targets.
• Handle cheque management processes, including “Drop Cheque” procedures.
• Record meeting minutes and diligently follow up on action items assigned during meetings.
• Follow up WhatsApp project group chats.
• Prepare and draft memos, newsletters, articles, and reports to effectively communicate within the organization.
• Oversee daily administrative functions to ensure smooth operations.
• Procure and maintain inventory of stationery, pantry items, and office supplies.
• Coordinate corporate entertainment activities and manage overall office operations.
• Perform additional duties as assigned, contributing to the overall efficiency of the team.

Requirements

• Min Diploma
• Min 2 - 3 years’ experience

Interested applicants can send your resume to haylee_lee#thesupremehr.com or WhatApps: [phone] and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

✅ Lee Hui Ping (Haylee) Reg No: R24123752

✅ The Supreme HR Advisory Pte Ltd EANo: 14C7279