OFFICE ADMIN SPECIALIST

Dr Com Asia Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading HR and administrative service provider in Singapore seeks a dedicated professional to manage payroll, office operations, and HR compliance. The ideal candidate will hold a Bachelor's degree in Human Resources and have over 2 years of experience in HR and administrative roles. Responsibilities include executing payroll, ensuring compliance with regulations, and providing administrative support to management. Strong analytical and communication skills are essential for success in this dynamic role.

Qualifications

• 2+ years in HR and administrative roles.
• Strong analytical capabilities.
• Ability to maintain confidentiality.

Responsibilities

• Execute monthly payroll calculations and cost allocations.
• Oversee compliance with audits related to labor and payroll.
• Assist in managing day-to-day administrative operations.
• Coordinate high-level office activities and manage logistics.

Skills

Advanced proficiency in MS Excel

Deep understanding of the Employment Act

Exceptional customer service skills

Strong logical thinking skills

Excellent communication skills

Education

Bachelor's degree in Human Resources or related field

Job description

Location: Bugis/Lavender Central

Level of management: Experienced (Non-Manager)

Job type: Full-Time Permanent

Location: Singapore

Job Category: Admin

KEY DUTIES WILL BE:

Human Resources

• Execute the monthly payroll calculation, and cost allocation for all employees in SG entity.

• In charge of monthly CPF online submission and payment, assist in other claims according to MOM’s policy

• Oversee the execution of personal income tax for monthly declarations and/or yearly finalizations.

• Manage mandatory payments and reporting for healthcare insurances; liaise with suppliers for complex claim cases.

• Ensure compliance with internal and external audits related to labor, payroll, and personal income tax in needed

• Collaborate closely with the Finance/Accounting team, specifically Accounting Managers and the CFO, to ensure accurate financial reporting and compliance when needed

• Undertake additional HR responsibilities as assigned by line managers.

Operation

• Assist the country’s managing director with high-level administrative, strategic, and operational support.

• Oversee the day-to-day administrative operations of the DRSG office, ensuring efficient office management.

• Coordinate and organize high-level office activities, manage office layouts, and oversee the stock of office supplies.

• Greet and manage high-profile visitors, coordinate inbound and outbound office mail, and handle office logistics and transport arrangements.

• Track and conduct follow-ups for employee compliance on company requirements and initiatives.

• Supervise the maintenance and cleanliness of the office environment, ensuring it meets company standards.

• Manage office-related budgets and ensure cost-effectiveness in office operations.

• Maintain and enhance HR processes and policy documentation.

• Analyze trends and metrics in partnership with the HR team to develop innovative solutions, programs, and policies.

• Administer and optimize human resource information systems and related reporting.

• Maintain up-to-date knowledge of benefit programs and offerings, ensuring compliance with all regulatory requirements.

• Coordinate complex immigration and visa processing tasks (if needed)

Procurement

• Assist with procurement for special projects and SG office (e.g., events, marketing materials).

• Verify procurement activities align with Singapore tax and compliance laws (e.g., GST, Withholding Tax).

• Liaise with Accounts for timely PO updates and resolve discrepancies.

• Prepare and submit non-financial tender/RFP documents for new client onboarding (if needed)

• Ensure tender documentation complies with regulatory requirements in Singapore.

• Coordinate vendor onboarding (documents, compliance, ACRA checks).

• Validate bank account details for new vendors to ensure accuracy.

Job Requirements:

General

• Years of Experience: 2+ years in HR and administrative roles.

• Minimum Education Level: Bachelor's degree in Human Resources, Business Administration, or a related field.

Required Skills

• Advanced proficiency in MS Excel with strong analytical capabilities.

• Deep understanding of the Employment Act and MOM’s process

• Exceptional customer service and interpersonal skills, with a proven ability to work effectively in a team.

• Strong logical thinking and time management skills.

• Excellent communication skills

• Maintain strict confidentiality of all sensitive information involving company operations, employees, and clients

• Uphold a high degree of professionalism, discretion, and accountability when supporting the management