Office Admin (Reception/Data Entry)

SEAMLESS BUSINESS SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading business solutions provider in Singapore is seeking a reliable Administrative Support Officer to manage calls, provide support to the Managing Director, and handle various administrative tasks. The ideal candidate should have a minimum Diploma education and 1-2 years of experience in a similar role. Proficiency in MS Office and exceptional attention to detail are required for this full-time on-site position.

Qualifications

• Minimum Diploma education in any relevant area.
• 1 to 2 years’ experience in a similar role.
• Proficiency in MS Office and other IT software.

Responsibilities

• Manage incoming calls and direct them appropriately.
• Handle administrative duties and general office management.
• Provide support to the Managing Director.

Skills

Microsoft Office proficiency

Organizational skills

Attention to detail

Communication skills

Team player

Education

Diploma in relevant area

Job description

Responsibilities

• Manage incoming calls and direct to intended recipients.
• Offer and serve beverages to the management and guests.
• Collect and distribute incoming mails.
• Handle and attend to courier services.
• Perform general administrative duties including monitoring and replenishment of pantry items, stationery, name card request and other office supplies.
• Liaise with contractors and vendors.
• Order office supplies, keep inventory of stock and records of office expenses and cost.
• Arrange travel and accommodation bookings.
• Invitation letter for visa arrangement, Data roaming and SIM cards arrangement.
• Administrative support to Managing Director
• Expats support i.e., Housing, Memberships, Maintenance follow-up, department handover etc.
• Monthly Public Holiday Notice to NOC offices.
• Filing of Confidential documents like Rental Agreements & Distributorship Agreements
• Support Corporate Events logistics where necessary.
• Assist with audit checkpoints, if any. Assets, Monthly 5S desk checks.
• Manage quarterly carpark season related matters.
• Manage rental of vehicles, petrol cards etc.
• Manage purchase of vouchers for sales department.
• Staff Pass making where necessary.
• Uniform management for Service department
• Manage contract tea lady’s claims and leave application on Coupa/HRIQ where necessary
• Any other duties and responsibilities that may be assigned to you by the management from time to time

Required Qualifications

Education and Experience

• Minimum Diploma education in any relevant area
• A minimum of 1 to 2 years' experience in a similar role
• Demonstrated proficiency in MS Office and other IT software

Technical Competencies

• Advanced proficiency in Microsoft Office Suite
• Strong documentation and record-keeping abilities
• Familiarity with office management systems and procedures

Professional Capabilities

• Meticulous with exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Ability to maintain confidentiality with sensitive information
• Professional written and verbal communication abilities
• Proactive and positive working attitude
• Pleasant with service-oriented personality
• Team player with excellent communication and interpersonal skills
• Ability to work independently with minimum supervision