Office / Admin Manager cum PA (Leasing company)

Trust Recruit; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Office Manager to oversee daily operations and manage HR functions. The ideal candidate will have at least 5 years of experience in office management and must be well-versed in Singapore employment laws. Responsibilities include recruitment, payroll processing, and coordinating travel for the CEO. Strong organizational skills and proficiency in MS Office are required.

Qualifications

• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office and HRIS systems.

Responsibilities

• Oversee daily office administration, ensuring smooth and efficient operations.
• Manage HR functions, including payroll processing and attendance records.
• Lead recruitment activities: job postings, screening, and onboarding.

Skills

Office administration management

HR functions

Candidate recruitment

Compliance with employment laws

Organizational skills

Education

Diploma/Degree in Business Administration, HR, or related field

Tools

MS Office Suite

HRIS systems

Job description

Job Description

• Oversee daily office administration, ensuring smooth and efficient operations.


• Manage HR functions, including payroll processing, leave and attendance records.


• Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.


• Maintain employee records in compliance with local regulations and company policies.


• Coordinate employee engagement activities, training sessions, and performance review processes.


• Liaise with external vendors, service providers, and government agencies for HR and office matters.


• Ensure compliance with Singapore employment laws and regulations.


• Manage procurement of office supplies and facilities, ensuring cost-effectiveness.


• Manage CEO’s calendar: schedule appointments, meetings, and conference calls.


• Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.


• Handle visa applications, renewals, and related documentation for CEO business travel.


• Prepare meeting materials, presentations, and reports for CEO as required.


• Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate.

Job Requirement

• Diploma/Degree in Business Administration, HR, or related field.


• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.


• Strong knowledge of Singapore employment laws and payroll processes.


• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.


• Excellent organizational and multitasking skills with strong attention to detail.

HOW TO APPLY

Interested applicants, kindly send your resume in MS WORD format or please click on "Apply Now".

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lee Jun Siong (Johnson)

EA Personnel Reg No: R24120242