Office Admin Executive

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established organization in Singapore is seeking an Office Administrative Executive to support operations. This role involves managing procurement, HR tasks, and administrative duties. Candidates must possess at least a diploma, have relevant experience in manufacturing, and be proficient in Chinese. Strong organizational and attention to detail skills are essential. Salary ranges from $3,500 to $3,800.

Qualifications

• Min 2 years of relevant working experience in the manufacturing industry.
• Preferably with procurement experience.
• Meticulous, detail-oriented, and well-organized.

Responsibilities

• Handle procurement functions including sourcing and negotiating prices.
• Manage HR tasks such as leave administration and payroll processing.
• Assist in organizing company events and vendor management.

Skills

Proficient in Chinese

Knowledge of procurement

Attention to detail

Organizational skills

Resourcefulness

Education

'O' Level/Diploma in Business Administration

Tools

Payroll software experience

Microsoft Office Suite

Job description

Office Administrative Executive

• Singaporeans Only
• Basic Salary - $3,500 - $3,800
• Mon – Fri, 8.30am – 5.30pm
• Location: West Region
• Reliable and well-rounded Office Admin Executive to support our day-to-day operations
• Suits someone who is organized, attentive to detail and comfortable managing multiple responsibilities
• Candidates with purchasing experience in manufacturing industry are welcome to apply
• Seeking candidates proficient in Chinese to effectively communicate with Chinese speaking counterparts
• Prefer candidates who can start work within short notice.

Job Responsibilities

Work Allocation: 50% Procurement, 50% HR & Administrative

Procurement – 50%

• Handle procurement functions, including sourcing of jumbo bags, diesel oils for forklift, pallets, production use spare parts, office equipment, stationeries, staff uniforms, PPEs, and beverages.
• Responsible for sourcing by getting competitive quotes
• Negotiate components pricing and control cost
• Generate Purchase Requisition and Purchase Orders
• Work closely with operation team on day-to-day operational issues

Human Resources (HR) – 30%

• Handle leave administration, attendance, medical claims matters.
• Administer work permit applications, renewals, and cancellations via WPOL
• Process payroll for blue‑collar workers and prepare IR21 tax clearance.
• Maintain employee records in the HRIS system, including e‑leave, e‑claim, and e‑attendance.
• Prepare employment-related letters for the blue‑collar workers (e.g., appointment, confirmation, salary increment, bonus, warning letters).
• Source and coordinate training courses for employees.

Administrative – 20%

• Assist in organizing company events
• Ensure proper maintenance and upkeep of facilities (e.g. lockers, water dispensers, copier machines).
• Manage and liaise with vendors on office equipment maintenance.
• Verify contractors' invoices
• Support travel arrangements

Others

• Perform any other duties as assigned by management

Job Requirements

• ‘O’ Level/Diploma in Business Administration or equivalent
• Min 2 years of relevant working experience in manufacturing industry
• Preferably with procurement experience.
• Hands on knowledge of payroll software will be an added advantage
• Proficient in Microsoft Office Suite
• Always maintain confidentiality and handle sensitive information
• Resourceful, flexible, take initiatives and able to work independently with minimal supervision
• High level of integrity, responsibility, good team player and can‑do and positive working attitude
• Strong follow‑up skills and ability to see tasks through to completion.
• Capable of handling and prioritizing multiple tasks simultaneously.
• Meticulous, detail‑oriented, and well‑organized.
• Possess a strong sense of urgency.
• Willing to work beyond standard hours during payroll periods or when required.