Office Admin Cum Secretary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is looking for an Office Admin cum Secretary to support the Group Controller and manage office administration tasks. The ideal candidate should possess strong organizational and communication skills, with the ability to handle confidential information and coordinate with various vendors. This full-time position is based in Orchard, offering a dynamic work environment.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage confidential information.
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate with vendors and service providers.
• Provide administrative support to the Group Controller.
• Monitor and control the office administration budget.
• Maintain office systems and documents.

Skills

Coordination with vendors

Administrative support

Budget management

Document management

Job description

Office Admin cum Secretary (Full Time)

Location: Orchard, 5 days

Office Administration

• Coordinate with vendors, contractor and service providers including cleaning service and building management and landlord
• Develop and implement administrative policies, procedures and office protocols
• Assist in planning and executing meetings and events.

Administrative & Executive Support

• Provide administrative support to Group Controller (Manager), including collation of reports and preparation of power point / reports and filing.
• Manage and coordinate calendars, appointments, travel arrangements and expense reporting
• Screen and manage calls, emails and correspondence on behalf of manager
• Take minutes of meetings, track action points and follow up on tasks
• Handle confidential matters with discretion and professionalism
• Assist Manager in the administration of Private Accounts of Owner and Owner’s Property

Budget and Expenses Management

• Monitor and control the office administration budget
• Manage expense claims, office purchases and vendor management

IT and Document Management

• Work with IT support to maintain office systems, databases and security protocol
• Ensure proper filing and retrieval of documents, contract and reports

EA License No: 96C4864

CEI Reg No: R1104487 (Tan Hui Yung Janet)