Office Admin Assistant (Ref 26234)

JOBLINE RESOURCES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is looking for an administrative professional to manage asset records, handle office duties, and assist with onboarding staff. The ideal candidate will have a degree or diploma, a year of admin experience, and proficiency in MS Word. Immediate availability is preferred. This position offers a 3-month agency contract.

Qualifications

• At least 1 year of administrative experience is required.
• Candidates must have a good command of English.
• Immediate availability preferred.

Responsibilities

• Create and maintain a comprehensive asset register.
• Implement systems for asset tagging and identification.
• Conduct physical asset verifications.
• Manage acquisition and procurement of new assets.
• Oversee maintenance and repair of assets.
• Maintain accurate and up-to-date asset records.
• Handle office administration duties.
• Assist in onboarding and offboarding of staff.
• Ensure tidiness of the office and meeting rooms.
• Perform ad-hoc administrative and facilities duties.

Skills

Administration

MS Word proficiency

English language proficiency

Education

Degree / Diploma

Job description

Responsibilities

• Creating and maintaining a comprehensive asset register. This involves documenting all office assets, including details like description, serial number, purchase date, cost, location.
• Implementing a system for asset tagging and identification. This will involve using barcodes (issued by Finance), or other methods to easily identify and track office assets.
• Conducting physical asset verifications. This ensures the accuracy of the asset register and helps identify missing or misplaced item
• Managing the acquisition and procurement of new assets. This includes evaluating needs, researching options, and managing the purchasing process.
• Overseeing the maintenance and repair of assets. This involves scheduling regular maintenance, responding to repair requests, and managing vendor relationships.
• Maintain accurate and up-to-date asset records, including acquisition, disposal, and maintenance history
• Handle day-to-day operation for office administration duties, including answering of external calls, issuing of stationeries, portable microphones/projector/laser pointers, etc
• Handle the Onboarding and Offboarding of staff matters such as assisting of issuing photo ID to staff and clearance eg. collection of access card / photo ID
• Daily check to ensure tidiness of the office, panty, and meeting rooms
• Assist in ad-hoc project such as assist in carrying out minor A&A works, power shutdown, fire drill exercise including preventive maintenance and repair workOther ad-hoc administrative and facilities duties as assigned

Requirements

• Degree / Diploma holder with at least 1 year admin experience
• Good skill set with use of MS words
• Good command of English
• Able to start work immediately
• Shortlisted candidates will be offered a 3 months agency contract employment.
• Licence no: 12C6060