Office Admin Assistant

Mohan Management Consultants Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A management consultancy firm in Singapore is seeking an Office Management Assistant to support office functions and assist clients. The role involves maintaining office equipment, managing correspondence, monitoring supplies, and providing administrative support. Ideal candidates should possess strong organizational skills and excellent communication abilities. This is a great opportunity for those looking to thrive in a dynamic office environment.

Qualifications

• Excellent organization and time management skills.
• Ability to multitask and work efficiently under pressure.
• Attention to detail and accuracy.
• Good verbal and written communication skills.

Responsibilities

• Operate and maintain office equipment to ensure smooth daily operations.
• Handle incoming and outgoing correspondence, ensuring timely distribution.
• Liaise with clients and vendors, maintaining professionalism.
• Manage office supplies inventory and coordinate reorders.
• Maintain accurate records and databases in both digital and physical formats.
• Provide general administrative support to various departments.
• Ensure the office is organized and presentable.

Skills

Excellent organization and time management skills

Ability to multitask and work efficiently under pressure

Attention to detail and accuracy

Good verbal and written communication skills

Job description

COMPANY DESCRIPTION

Mohan Management Consultants has been providing Management Consultancy and Corporate Support services in Singapore since 1990. We assist businesses to incorporate and establish themselves in Singapore, by providing a full suite of services like Incorporation services, HR and Immigration services, Secretarial services, Bookkeeping services, Compilation services, Individual and Corporate Tax services, and Business process outsourcing services. Our clients who are locally based or headquartered in other countries come from a diverse array of industries such as Airlines, F&B, Logistics, Software, Media and Technology, Manufacturing, Retail, Trading, Commodities Trading, Shipping, Medical equipment, FMCG, Fund Management and Investment Holding Companies.

ROLE INTRODUCTION

This role will assist the Office Services Manager in the conduct of all office related and document management functions within the Singapore office and act as a facilitator for all related requests from clients and staff.

RESPONSIBILITIES

• Operate and maintain office equipment such as printers, copiers, scanners, and fax machines to ensure smooth daily operations.
• Handle all incoming and outgoing correspondence, including physical mail, couriers, and electronic communications, ensuring timely distribution and tracking.
• Liaise with clients, vendors, and internal team members across various communication channels, maintaining professionalism and prompt response at all times.
• Manage and monitor office supplies inventory, ensuring adequate stock levels and coordinating reorders as necessary.
• Maintain accurate and up-to-date records, files, and databases in both digital and physical formats.
• Provide general administrative support to various departments, including data entry and filing.
• Ensure the office environment is well-organized, presentable, and conducive to productivity.
• Perform other duties related to the role as assigned by the Office Manager as the business direction requires.

REQUIREMENTS

• Excellent organization and time management skills.
• Ability to multitask and work efficiently under pressure.
• Attention to detail and accuracy.
• Good verbal and written communication skills.
• Familiarity with basic office equipment and administrative procedures.