Office Admin

ATC ASSETS TRADING PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A construction equipment company in Singapore is seeking an Office Administrator to support daily operations. The role involves managing administrative tasks, coordinating equipment rentals, and ensuring compliance with statutory requirements. Candidates should have a diploma or degree in a relevant field and possess strong organisational skills. Competitive salary offered based on qualifications.

Qualifications

• Strong organisational and multitasking skills with attention to detail.
• Good written and verbal communication skills.
• Prior experience in construction, engineering, or equipment rental industry is an advantage.

Responsibilities

• Manage day-to-day administrative and documentation duties.
• Coordinate equipment rentals, deliveries, and returns.
• Maintain and update rental tracking systems and service records.
• Assist in procurement and inventory control.
• Ensure compliance with statutory requirements.
• Support HR and payroll administration.
• Prepare monthly reports for management.
• Handle general office management tasks.

Skills

Organisational skills

Attention to detail

Communication skills

Microsoft Office proficiency

Xero proficiency

Education

Diploma or Degree in Civil/Structural, Mechanical, Electrical Engineering, Architecture, Building

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Xero

Job description

ATC Assets Trading Pte Ltd is a specialist in the rental and trading of boom lifts, scissor lifts, and other access equipment used in construction, maintenance, and industrial projects. We are seeking a meticulous and proactive Office Administrator to support our daily operations and ensure smooth coordination across administrative, operational, and compliance functions.

The successful candidate will assist in documentation, quotation preparation, coordination of equipment rentals, and liaison with clients, suppliers, and regulatory bodies. You will play a key role in maintaining accurate records, scheduling deliveries, and supporting management in project and site operations.

Key Responsibilities

• Manage day-to-day administrative and documentation duties including quotations, invoices, delivery orders, and work permits.
• Coordinate with clients and operations team to schedule equipment rentals, deliveries, and returns.
• Maintain and update rental tracking systems, service records, and equipment logs.
• Assist in procurement, supplier communication, and inventory control.
• Ensure compliance with MOM, BCA, and other statutory requirements.
• Support HR and payroll administration (attendance, leave tracking, and staff coordination).
• Prepare monthly reports and assist management in business and operational planning.
• Handle general office management tasks including filing, correspondence, and logistics coordination.

Requirements

• Diploma or Degree in Civil/Structural, Mechanical, Electrical Engineering, Architecture, Building, or equivalent, awarded by one of the following polytechnics:
  Nanyang Polytechnic (NYP)
  Ngee Ann Polytechnic (NP)
  Republic Polytechnic (RP)
  Singapore Polytechnic (SP)
  Temasek Polytechnic (TP)
• Strong organisational and multitasking skills with attention to detail.
• Good written and verbal communication skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Prior experience in the construction, engineering, or equipment rental industry will be an advantage.
• Self‑motivated, responsible, and able to work independently with minimal supervision.
• Plus point if proficient in Xero

Working Hours

• Monday to Friday, 8:30am – 5:30pm
• Alternate Saturdays, 8:30am – 12:30pm

Remuneration

• Competitive salary commensurate with qualifications and experience.