OFFICE ADMIN

Apex Sealing Technologies Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

Apex Sealing Technologies Pte Ltd is hiring for an administrative support role vital for managing communications, office supplies, and providing customer service. Candidates should be adaptable, detail-oriented, and proficient in office software to thrive in a dynamic environment.

Qualifications

• Ability to handle multiple tasks and adapt to changing priorities.
• Proficient in office software like word processing and spreadsheets.
• Effective prioritization of tasks and managing deadlines.
• Detail-oriented in handling documents.

Responsibilities

• Acting as the point of contact for communication between various parties.
• Providing administrative support to different departments.
• Managing office supplies and equipment maintenance.
• Assisting with bookkeeping tasks and financial records.
• Overseeing facilities management and customer service.

Skills

Adaptability and Flexibility

Technology Proficiency

Time Management

Detail-oriented

Job description

Job Description

1. Managing Communication: Acting as the point of contact between executives, employees, clients, and other external partners. This includes answering phone calls, responding to emails, and handling correspondence.

2. Handling Office Supplies and Equipment: Ordering office supplies, maintaining inventory levels, and ensuring that equipment like computers and printers are in good working condition.

3. Administrative Support: Providing administrative support to various departments or individuals within the organization. This may include in asssisting sales department.

4. Data Management: Organizing and maintaining paper and electronic files, managing databases, and ensuring that information is accurate and up to date. Retriv document, process invoice, scan documents, send out document to customer

5. Financial Administration: Assisting with basic bookkeeping tasks such as processing invoices, and maintaining records.

6. Facilities Management: Overseeing the maintenance of office facilities and equipment, ensuring a safe and efficient working environment.

7. Handling Confidential Information: Maintaining confidentiality of sensitive information and ensuring compliance with data protection regulations.

8. Customer Service: Providing support to clients or customers who visit or call the office.

Requirements

1. Adaptability and Flexibility: Being able to handle multiple tasks and adapt to changing priorities in a fast-paced environment.

2. Technology Proficiency: Being proficient in using office software such as word processing, spreadsheets, and presentation software. Familiarity with office equipment and ability to troubleshoot basic technical issues.

3. Time Management: Able to prioritizing tasks and managing deadlines effectively.

4. Details-oriented: Detail-oriented when handling documents.