[Nov - Mar 2025, West Gov Hospital] 4 Months Contract Secretary - Executive Assistant UP$4.2K #HJA

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare staffing company in Singapore is seeking an Administrative Assistant for the Anaesthesia Team. You will manage the Clinical HOD's schedule, handle telephone communications, and provide comprehensive administrative support. The ideal candidate has strong organizational skills and is capable of multi-tasking in a busy environment. Interested candidates should apply via the provided email.

Qualifications

• Proficient in administrative tasks, including scheduling and document management.
• Effective communication and interpersonal skills.
• Ability to handle multiple tasks and priorities.

Responsibilities

• Maintain Clinical HOD’s diary and confirm engagements.
• Manage administrative duties and support for doctors.
• Generate monthly roster and compile department statistics.

Job description

Overview

Department: Anaesthesia Team

Working Hours: Mon - Fri, Office Hours

Rate: UP to $4200

Responsibilities

• Maintain Clinical HOD’s diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements
• Manage admin duties such as typing, scanning, making appointments, coordinating meetings, book meeting rooms, open general mails and replying to enquiries.
• Answer and screen telephone calls and enquiries for Clinical HOD and department doctors.
• Establish and maintain filing system.
• Process incoming and outgoing mail.
• Inform and/or remind HOD on matters of interest and importance.
• Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants.
• Provide in administrative support to department doctors including HOs, MOs, residents, and medical students.
• Draft, compose and/or type documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors. Work with other department admins on schedules.
• Generate monthly roster for medical staff
• Compile department’s statistics and prepares department’s monthly reports.
• Update telephone directory / list for department doctors.
• Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc).
• Administer other claims, as necessary.

Application & Contact

TELE me at @yijingggggg or WA me at https://wa.me/[phone] NOW!

Interested candidates, please submit your resume to [e-mail]

Alison Chen

CEI Reg No: R25126657

Recruit Express Pte Ltd (EA Licence No.: 99C4599)