Nonprofit Office Executive & Operations Lead

Hao Ren Hao Shi Limited; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A non-profit organization in Singapore is seeking a dedicated Office Executive to provide high-level administrative support, ensuring smooth organizational operations. The ideal candidate will manage schedules, organize meetings, and handle communications with discretion and professionalism. Qualifications include a Diploma in Business Administration and 2-3 years of relevant experience. Proficiency in Microsoft Office and strong interpersonal skills are essential for success in this role. The position supports core charity events, contributing to the organization's mission of aiding low-income families.

Qualifications

• 2 - 3 years of relevant work experience.
• Willing to work on weekends if required.
• High level of discretion and professionalism.
• Computer literate with a good understanding of social media.
• Working experience in charity organization is preferred.

Responsibilities

• Scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen incoming calls and emails, responding where appropriate.
• Organize and attend meetings, taking minutes and ensuring follow-up on action items.
• Serve as a liaison between the executive and internal/external stakeholders.
• Ensure timely follow-ups and proactive communication on behalf of the executive.
• Maintain filing systems, databases, and records for easy retrieval and confidentiality.
• Handle confidential and sensitive information with integrity.
• Support HR operations including keeping staff records.
• Organizing and coordinating the company’s core charity events.

Skills

Proficient in Microsoft Office Tools

Strong interpersonal skills

Communication skills (oral and written)

Organisational abilities

Time management abilities

Education

Minimum Diploma in Business Administration

Job description

A non-profit organization in Singapore is seeking a dedicated Office Executive to provide high-level administrative support, ensuring smooth organizational operations. The ideal candidate will manage schedules, organize meetings, and handle communications with discretion and professionalism. Qualifications include a Diploma in Business Administration and 2-3 years of relevant experience. Proficiency in Microsoft Office and strong interpersonal skills are essential for success in this role. The position supports core charity events, contributing to the organization's mission of aiding low-income families.