NEW! Junior Secretary (Financial Institution) (6 months)

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A consulting firm based in Singapore is seeking a Team Assistant to support various administrative tasks, including KYC due diligence, document management, and client servicing. The ideal candidate has a Polytechnic Diploma in Economics, Finance, or Accounting, and at least one year of experience in a similar role. The position requires a proactive individual who can handle document organization efficiently and support daily fund operations.

Qualifications

• Minimum 1 year of experience as a team assistant or in an administrative role.
• Familiarity with client servicing tasks and document organization.

Responsibilities

• Assist with KYC due diligence for existing client accounts.
• Upload daily NAVs for funds on the company websites.
• Organize KYC documents and related correspondence.
• Upload key fund documents like prospectuses, fact sheets, and annual/semi-annual reports to the websites.
• File and organize KYC documents and related correspondence.
• Send old documents to storage.
• Shred outdated or unnecessary documents.
• Scan and forward returned mail and shred it afterward.
• Open and scan incoming mail, and manage requests from distributors.
• Handle requests for printed copies of annual/semi-annual fund reports, print the necessary reports, and mail them out.
• Maintain distribution lists for sending reports and updates to clients.
• Update fund templates for external data providers.

Skills

KYC due diligence

Document management

Client servicing

Education

Polytechnic Diploma in Economics, Finance, Accounting

Job description

Responsibilities

• Assist with KYC due diligence for existing client accounts, including name screenings.


• Upload daily NAVs for funds on the company websites.


• Upload indicative holdings files for ETFs to the websites.


• Upload key fund documents like prospectuses, fact sheets, and annual/semi-annual reports to the websites.


• File and organize KYC documents and related correspondence.


• Send old documents to storage.


• Shred outdated or unnecessary documents.


• Scan and forward returned mail and shred it afterward.


• Open and scan incoming mail, and manage requests from distributors.


• Handle requests for printed copies of annual/semi-annual fund reports, print the necessary reports, and mail them out.


• Maintain distribution lists for sending reports and updates to clients.


• Update fund templates for external data providers.

Requirements

• Polytechnic Diploma in Economics, Finance, Accounting


• At least 1 year of experience as a team assistant, administrative or client servicing support role.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117