NEW! Event Coordination Specialist

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading event logistics firm in Singapore seeks an experienced professional to manage client interactions, oversee event logistics, and enhance process efficiency. The role involves ensuring compliance with key deadlines, accurate data entry, and developing relationships with internal teams and external partners. Candidates should have strong communication skills and meticulous attention to detail. Interested applicants are invited to submit their resumes for consideration.

Qualifications

• Strong communication skills to liaise effectively with clients and partners.
• Attention to detail for accurate data entry and documentation.
• Ability to manage timelines and adhere to deadlines.

Responsibilities

• Serve as the primary point of contact for event logistics.
• Ensure documents are submitted correctly and on time.
• Monitor event timelines to ensure compliance.

Job description

• Serve as the primary point of contact for clients and external partners regarding event-related logistics.
• Facilitate and maintain effective working relationships with internal teams across various functions.
• Manage accurate and timely data entry for events in the relevant systems.
• Ensure required documents are submitted correctly and within established deadlines.
• Initiate payments to external contributors shortly after event completion.
• Coordinate, track, and respond to escalated inquiries within agreed service levels.
• Monitor event timelines throughout the service lifecycle to ensure compliance with key deadlines.
• Provide system access to clients and partners and act as the first point of escalation for related issues.
• Ensure clients and external partners are informed about relevant policies, procedures, and guidelines.
• Review and approve or reject travel-related requests based on policy and budget considerations.
• Monitor itineraries to ensure expenses are allocated correctly and remain within budget.
• Recommend improvements to processes and systems to enhance logistics efficiency and user experience.
• Suggest updates to guidelines and templates to strengthen support for clients and partners across multiple languages.
• Prepare for and oversee inspection or audit-related events, coordinating with multiple stakeholders to ensure timely delivery.
• Contribute to cross-functional projects by representing the operations perspective and providing process and system insights.
• Lead initiatives aimed at improving process efficiency and system capability within event logistics.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117