*NEW* 1 year contract Executive Assistant - MNCs

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an experienced Executive Assistant to provide administrative support to the senior VP. Responsibilities include managing calendars, travel planning, and preparing expense reports. The ideal candidate will have 5-8 years of relevant experience and a diploma in any field. This is an excellent opportunity for those specializing in executive assistance.

Qualifications

• 5-8 years of experience in a related field required.
• Preferably Senior Executive specializing in Secretarial/Executive & Personal Assistant.

Responsibilities

• Manage the calendar for the senior VP and handle administrative tasks.
• Prepare expenses, invoices, and procurements for approval.
• Handle travel management including bookings and itineraries.
• Arrange logistics for conference calls and meetings.

Skills

Administrative management

Travel management

Calendar management

Data visualization

Education

Diploma in any field

Job description

Job Duties:

• Manage the calendar and a variety of administrative tasks for the senior VP and ad hoc support to the team
• Prepare expenses, invoices, and procurement for proper authorization and approval
• Handle travel management, including booking air tickets, hotel rooms, car transfers, planning travel itineraries, and matching travel plans with business meeting schedules
• Arrange logistics for tele and video conference calls and schedule meetings, including booking meeting rooms
• Process expense claims and reports
• Generate various daily, monthly, and quarterly portfolio reports
• Use data visualization tools to create presentation slides for leaders at bi-annual town hall and monthly leadership meetings
• Manage and maintain departmental data and metrics
• Compile data from various dashboards and repositories to prepare reports for trend analysis and reporting to senior management
• Perform other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma in any field
• 5-8 years of working experience in the related field is required for this position
• Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant

We are an equal opportunities employer and welcome applications from qualified candidates. We comply with the relevant employment laws and regulations.