Mechanical & Electrical (M&E) Coordinator

JOBMATCH RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment company in Singapore is seeking a Purchasing professional to manage inventory and coordinate vendor service arrangements. The ideal candidate has a strong technical background and great organizational skills to handle multiple tasks independently. This position requires effective communication with clients and vendors, ensuring timely delivery of services. A positive attitude and attention to detail are essential for success in this role.

Qualifications

• Strong coordination skills with an eye for details.
• Able to work under stress and independently.
• Positive working attitude with a good sense of responsibility.

Responsibilities

• Source, order and manage inventory of Department's supplies.
• Schedule works promptly upon receipt of Work Order.
• Monitor contract's expiry and propose renewals.
• Ensure all invoices are submitted punctually.

Skills

Strong coordination skills

Ability to work under stress

Organizational skills

Attention to detail

Education

Technical background in Pump Generator / Aircon / Mechanical / Electrical

Job description

Roles & Responsibilities / Job Description

Purchasing

• Source, order and manage inventory of Department's supplies
• Responsible for ad-hoc service arrangements with vendors /sub-contractors
• Procure the best price with vendors / sub-contractors for all supplies
• Upon Management's approval, issue PO to vendors / sub-contractors
• Provide and submit all supporting documents for Finance to make payment

Day-to-Day Duties

• Upon receipt of Work Order (WO)/approval from Client, schedule works to be carried out by technicians promptly
• Liaise and coordinate with Team Leader on the scheduled and emergency works
• Record and file all Service Orders (SO) into Company's system
• Upload and save all photos into Company's system
• Follow up with client for defects recorded in SO/reported by Client and prepare quotation, when necessary
• Handle phone call during office hours
• Ensure all works are carried out by technician in accordance to schedule
• Prepare monthly integrated contract reports and ensure all reports submitted to Client punctually.

Maintenance Contracts

• Ensure vendors / sub-contractors deliver goods/works on time if contract is delegated out to 3rd party
• Upon receipt of Work Order (WO) from Client, work out a schedule for the preventive maintenance works and send to them
• Record and file all contracts
• Monitor contract's expiry. 2 months before expiry, send renewal proposal to Client. Follow up with client on renewal proposal.
• Ensure all invoices are submitted punctually completed with all supporting documents requested by Client
• Liaise with Client on all scheduled works

Additional Information

• Technical background especially in Pump Generator / Aircon / Mechanical / Electrical (educational or working experience) will be added advantage
• Strong coordination skills with an eye for details
• Able to work under stress and independently with good organizational skills
• Positive working attitude with a good sense of responsibility
• Working location @ Kallang Industrial area
• 5.5 working week