Marketing Assistant / Personal Assistant (Japanese Speaking, JLPT N2)

StaffKing Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruiting firm in Singapore is looking for a bilingual Marketing Assistant and Personal Assistant. Key responsibilities include planning marketing activities, translating documents, managing the CEO’s schedule, and providing administrative support. Candidates must have a diploma or degree in a relevant field, strong proficiency in both Japanese (JLPT N2) and English, and relevant work experience. This role offers an exciting opportunity to support dynamic business operations.

Qualifications

• 1-3 years of relevant working experience for Marketing Assistant.
• At least 3-5 years of relevant experience for Personal Assistant.
• Knowledge of ACMV or construction industry is advantageous.

Responsibilities

• Plan and execute marketing activities and client engagement events.
• Manage CEO’s or Director’s schedule and travel arrangements.
• Translate proposals, reports, and documents between English and Japanese.
• Conduct market research and prepare competitor analysis reports.
• Support office operations including procurement and filing.

Skills

Proficiency in Japanese (JLPT N2)

Excellent written and spoken English

Market research

Administrative support

Coordination skills

Education

Diploma or Degree in Marketing, Business, Communications

Diploma or Degree in Business Administration, Management

Job description

Marketing Assistant / Personal Assistant (Japanese Speaking, JLPT N2)

Plan, coordinate, and execute marketing activities, presentations, and client engagement events.

Translate and prepare proposals, reports, and marketing materials between English and Japanese.

Support tender submissions, project marketing documents, and promotional content.

Liaise with Japanese HQ and regional offices on project updates and corporate communications.

Organize client visits and visits from HQ personnel.

Conduct market research and prepare competitor/industry analysis reports.

Provide administrative support to the Marketing & Business Development team.

Marketing Assistant Requirements

Diploma or Degree in Marketing, Business, Communications, or related field.

Proficiency in Japanese (JLPT N2 or above) and English, both written and spoken.

1–3 years of relevant working experience.

Knowledge of ACMV or construction industry is advantageous but not mandatory.

Personal Assistant Responsibilities

Manage CEO’s or Director’s schedule, appointments, and travel arrangements.

Coordinate meetings, prepare documents, take minutes, and follow up on action items.

Handle confidential correspondence, reports, and communication with internal and external parties.

Act as liaison between management, departments, and business partners (including Japan HQ).

Translate meeting notes, contracts, and business documents (for Japanese-speaking position).

Prepare sales quotations, tenders, and marketing presentation materials.

Maintain and update sales, client, and contract records accurately.

Support office operations including procurement, filing, and general administration.

Assist in planning and coordination of company events, business trips, and marketing activities.

Ensure smooth daily operations and effective communication across all departments.

Personal Assistant Requirements

Diploma or Degree in Business Administration, Management, or related field.

At least 3–5 years of relevant experience in executive or secretarial support.

Japanese-speaking role: JLPT N2 or above, with ability to translate business documents.

English-speaking role: Excellent written and spoken English; experience in Legal or Banking sectors preferred.

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