Manager, Secretariat

GUOLINE GROUP MANAGEMENT COMPANY PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A corporate management firm in Singapore is seeking a Corporate Secretary to assist in governance strategies and manage corporate secretarial duties. The ideal candidate will have over 8 years of relevant experience, strong regulatory knowledge, and excellent communication skills. This role involves ensuring compliance with laws and organizing meetings for the Board and Committees.

Qualifications

• Minimum 8 years of relevant experience in corporate secretarial roles.
• Competent technical skills related to Companies Act and SGX Listing Manual.
• Strong command of English; knowledge of Chinese is a plus.

Responsibilities

• Assist in corporate governance strategy and monitor compliance.
• Handle full corporate secretarial duties and company incorporations.
• Organize meetings and take minutes for various committees.

Skills

Corporate governance strategy

Regulatory requirements knowledge

Strong attention to detail

Organizational skills

Communication skills

Education

Membership in ICSA or CSIS

Job description

Responsibilities

• Assisting Head of Department in corporate governance strategy, policies and activities; monitoring, evaluating and advising the Board and senior management regarding statutory requirements and legislative matters relating to corporate governance practices/policies.
• Handling full spectrum of corporate secretarial duties including company incorporations, maintaining & updating statutory registers, preparation of directors’/shareholders’ resolutions, etc.
• Organizing meetings of the Board, Board Committees, Management Committees and Shareholders & taking minutes at meetings.
• Preparing relevant papers for the meetings of the Board, Board Committees, Management Committees and Shareholders.
• Ensuring compliance with relevant statutory/regulatory requirements, constitution, shareholders’ agreements and policies/standards by the Group.
• Assisting in preparation of annual report such as corporate governance report, letter to shareholders, Directors’ report, notice of Shareholders’ meeting etc.
• Preparing and filing with ACRA for Singapore incorporated companies and attend to other statutory filings overseas as needed.
• Drafting of announcements as required by SGX and posting them on SGXNet.
• Communicating and co-ordinating with colleagues in various departments and overseas offices, regulators, 3rd party service provider, etc.
• Handling any other corporate and ad-hoc responsibilities as required

Requirements

• Is a member of the Institute of Chartered Secretaries and Administrators (ICSA) or Chartered Secretaries Institute of Singapore (CSIS).
• Minimum 8 years of relevant experience in corporate secretarial firms and/or in-house secretarial department in public listed companies.
• Competent technical skills with good working knowledge of relevant regulatory requirements e.g. Companies Act, SGX Listing Manual, Code of Corporate Governance, Securities & Futures Act, etc.
• Strong attention to details with the ability to work efficiently and accurately to follow up and complete tasks in a timely manner.
• Strong organizational skills, including the ability to prioritize multiple/competing tasks.
• Strong command of English, preferably able to read and write Chinese documents.