Manager, Secretariat

GUOLINE GROUP MANAGEMENT COMPANY PTE. LTD.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A corporate management firm in Singapore is seeking a seasoned corporate secretary to assist with governance strategies and full-spectrum secretarial duties. The ideal candidate will have over 8 years of experience, strong command of English, and technical skills in relevant regulations. Responsibilities include organizing Board meetings, ensuring compliance, and drafting necessary documentation.

Qualifications

• Minimum 8 years of relevant experience in corporate secretarial roles.
• Competent in Companies Act and SGX Listing Manual.
• Strong ability to prioritize multiple tasks.

Responsibilities

• Assist in corporate governance strategy and practices.
• Handle full spectrum of corporate secretarial duties.
• Organize and take minutes for various meetings.

Skills

Strong command of English

Ability to read and write Chinese

Organizational skills

Attention to detail

Technical skills in regulatory requirements

Education

Membership in ICSA or CSIS

Job description

Responsibilities

• Assisting Head of Department in corporate governance strategy, policies and activities; monitoring, evaluating and advising the Board and senior management regarding statutory requirements and legislative matters relating to corporate governance practices/policies.
• Handling full spectrum of corporate secretarial duties including company incorporations, maintaining & updating statutory registers, preparation of directors’/shareholders’ resolutions, etc.
• Organizing meetings of the Board, Board Committees, Management Committees and Shareholders & taking minutes at meetings.
• Preparing relevant papers for the meetings of the Board, Board Committees, Management Committees and Shareholders.
• Ensuring compliance with relevant statutory/regulatory requirements, constitution, shareholders’ agreements and policies/standards by the Group.
• Assisting in preparation of annual report such as corporate governance report, letter to shareholders, Directors’ report, notice of Shareholders’ meeting etc.
• Preparing and filing with ACRA for Singapore incorporated companies and attend to other statutory filings overseas as needed.
• Drafting of announcements as required by SGX and posting them on SGXNet.
• Communicating and co-ordinating with colleagues in various departments and overseas offices, regulators, 3rd party service provider, etc.
• Handling any other corporate and ad-hoc responsibilities as required

Requirements

• Is a member of the Institute of Chartered Secretaries and Administrators (ICSA) or Chartered Secretaries Institute of Singapore (CSIS).
• Minimum 8 years of relevant experience in corporate secretarial firms and/or in-house secretarial department in public listed companies.
• Competent technical skills with good working knowledge of relevant regulatory requirements e.g. Companies Act, SGX Listing Manual, Code of Corporate Governance, Securities & Futures Act, etc.
• Strong attention to details with the ability to work efficiently and accurately to follow up and complete tasks in a timely manner.
• Strong organizational skills, including the ability to prioritize multiple/competing tasks.
• Strong command of English, preferably able to read and write Chinese documents.