Manager, Secretariat

GuocoLand; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading property and development company in Singapore is seeking an experienced corporate secretarial professional. The role involves assisting the Head of Department in corporate governance strategies and handling a full spectrum of corporate secretarial duties, including the organization of meetings and compliance with statutory requirements. Candidates should hold membership with ICSA or CSIS and possess at least 8 years of relevant experience. Proficiency in English with the ability to read and write Chinese is preferred.

Qualifications

• Minimum 8 years relevant experience in corporate secretarial firms or in-house departments.
• Competent technical skills with knowledge of regulatory requirements.
• Strong ability to follow up and complete tasks accurately.

Responsibilities

• Assist Head of Department in corporate governance strategy and policies.
• Handle full spectrum of corporate secretarial duties.
• Organize meetings and take minutes for various committees.

Skills

Strong attention to details

Strong organizational skills

Strong command of English

Ability to read and write Chinese documents

Education

Membership in ICSA or CSIS

Job description

Assisting Head of Department in corporate governance strategy, policies and activities; monitoring, evaluating and advising the Board and senior management regarding statutory requirements and legislative matters relating to corporate governance practices/policies.

Handling full spectrum of corporate secretarial duties including company incorporations, maintaining & updating statutory registers, preparation of directors’/shareholders’ resolutions, etc.

Organizing meetings of the Board, Board Committees, Management Committees and Shareholders & taking minutes at meetings.

Preparing relevant papers for the meetings of the Board, Board Committees, Management Committees and Shareholders.

Ensuring compliance with relevant statutory/regulatory requirements, constitution, shareholders’ agreements and policies/standards by the Group.

Assisting in preparation of annual report such as corporate governance report, letter to shareholders, Directors’ report, notice of Shareholders’ meeting etc.

Preparing and filing with ACRA for Singapore incorporated companies and attend to other statutory filings overseas as needed.

Drafting of announcements as required by SGX and posting them on SGXNet.

Communicating and co‑ordinating with colleagues in various departments and overseas offices, regulators, 3rd party service provider, etc.

Handling any other corporate and ad‑hoc responsibilities as required.

Requirements

Is a member of the Institute of Chartered Secretaries and Administrators (ICSA) or Chartered Secretaries Institute of Singapore (CSIS).

Minimum 8 years of relevant experience in corporate secretarial firms and/or in‑house secretarial department in public listed companies.

Competent technical skills with good working knowledge of relevant regulatory requirements e.g. Companies Act, SGX Listing Manual, Code of Corporate Governance, Securities & Futures Act, etc.

Strong attention to details with the ability to work efficiently and accurately to follow up and complete tasks in a timely manner.

Strong organizational skills, including the ability to prioritize multiple/competing tasks.

Strong command of English, preferably able to read and write Chinese documents.