Manager, CEO Office (Family Office)

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A family office in Singapore is seeking a highly trusted and discreet Manager to support the CEO. This role involves providing comprehensive executive assistance, managing sensitive information, and ensuring effective coordination among stakeholders. The ideal candidate has at least 5 years of experience in similar roles, a relevant Bachelor's degree, and strong organizational and communication skills. This position requires a high level of discretion and independent working ability, focusing on both administrative duties and special projects.

Qualifications

• Minimum 5 years of experience supporting senior executives.
• Prior experience in a family office or asset management firm is preferred.
• Strong understanding of confidentiality and stakeholder management.

Responsibilities

• Provide end-to-end executive support to the CEO/Principal.
• Act as gatekeeper to the CEO, managing priorities and requests.
• Handle highly confidential personal, financial, and business information.

Skills

Excellent organisational skills

Strong communication skills

Time-management skills

High level of discretion

Emotional intelligence

Education

Bachelor’s degree in Business Administration, Finance, or related field

Tools

Microsoft Office

Job description

We are seeking a highly trusted, discreet, and adaptable Manager to the CEO to support the CEO/Principal within a family office environment. This role sits at the heart of the CEO Office and requires exceptional judgement, confidentiality, and the ability to manage a wide range of administrative, coordination, and ad-hoc responsibilities.

The successful candidate will act as a reliable right hand to the CEO, ensuring seamless day-to-day operations, effective coordination across internal and external stakeholders, and smooth execution of sensitive matters relating to the family office.

Executive & Principal Support

• Provide end-to-end executive support to the CEO/Principal, including complex calendar management, scheduling, and travel coordination
• Act as gatekeeper to the CEO, managing priorities and requests with sound judgement
• Prepare meeting agendas, briefing materials, presentations, and follow-up action items

Office Coordination

• Support coordination across investment, finance, legal, compliance, and external advisors (banks, lawyers, auditors, consultants)
• Assist in organising board meetings, investment committee meetings, and family meetings, including logistics, materials, and minutes
• Track key action items, deadlines, and deliverables across CEO-led initiatives

Confidential & Sensitive Matters

• Handle highly confidential personal, financial, and business information with absolute discretion
• Support the CEO on sensitive, time-critical, or private matters related to the office
• Exercise strong judgement when managing communications involving the family, partners, and advisors

Communication & Relationship Management

• Serve as a primary liaison between the CEO and internal team members, partners, and external stakeholders
• Draft, review, and manage correspondence on behalf of the CEO where appropriate
• Maintain professional and trusted relationships with key stakeholders

Office & Administrative Management

• Oversee administrative processes for the CEO Office, ensuring efficient record-keeping and documentation
• Maintain organised files relating to investments, corporate matters, and governance documentation
• Support light office management or operational tasks as required in a lean environment

Ad-hoc & Special Projects

• Assist with special projects, research, or coordination tasks as assigned by the CEO
• Adapt to evolving responsibilities in a dynamic and entrepreneurial family office setting

Requirements

• Bachelor’s degree in Business Administration, Finance, or a related field
• Minimum 5 years of experience supporting senior executives, principals, or founders
• Prior experience in a family office, asset management firm, private banking, or professional services environment is highly preferred
• Strong understanding of confidentiality, governance, and stakeholder management
• Excellent organisational, communication, and time-management skills
• High level of discretion, maturity, and emotional intelligence
• Proficiency in Microsoft Office; strong presentation and documentation skills
• Comfortable working independently in a lean, high-trust environment
• Singaporeans only