Management Support Officer (Events with Student Finance Support)

National University of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading national university in Singapore is seeking a Management Support Officer to provide logistical and administrative support for events and assist with student finance operations. The successful candidate should have a diploma and at least 2 years of relevant experience, with strong organizational and communication skills. Proficiency in Microsoft Office is essential. This role offers the opportunity to work in a dynamic academic environment with collaborative teams.

Qualifications

• At least 2 years of relevant administrative or event management experience.
• Candidates with other qualifications and 8+ years of relevant experience may be considered.
• Prior experience in a research or academic environment is advantageous.
• Ability to manage multiple tasks and timelines in a fast-paced setting.
• Experience in budget tracking, coordinating payments, and liaising with stakeholders.
• Able to assist with record keeping and reconciliation tasks.
• Responsible team player with good communication skills.

Responsibilities

• Provide administrative, planning, and logistical support for major events.
• Coordinate event-related requirements and resources.
• Manage event documentation and records.
• Provide secretariat support for meetings.
• Assist with event budgeting and monitor expenditures.
• Coordinate with departments on logistics for event execution.

Skills

Organisational skills

Communication skills

Event management

Team collaboration

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

Company Description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job Description

This position supports the Education Administration department within the Office of Education. Reporting to the Senior Manager (Strategic Events and Communications) and co-reporting to the Assistant Manager (Student Finance), the Management Support Officer provides day-to-day logistical, planning, and administrative support for school-wide events and projects. The role also includes a secondary function of assisting with student finance operations, particularly during peak periods, ensuring continuity and responsiveness across both portfolios.

Primary Responsibilities (Events Focus)

• Provide administrative, planning, and logistical support for major events and project initiatives within the Office of Education.
• Coordinate event-related requirements and resources, performing ad-hoc duties as necessary to support timely and effective delivery.
• Manage event documentation, databases, and records, ensuring proper archiving and tracking.
• Provide secretariat support for meetings, including scheduling, agenda preparation, note-taking, and report drafting.
• Assist with event budgeting, monitor expenditures, and liaise on payment processing.
• Work with function leads and external stakeholders to ensure events are well-executed in alignment with institutional policies and procedures.
• Coordinate with other departments on procurement, finance, and operational logistics related to event execution.

Secondary Responsibilities (Student Finance Support)

• Assist the Student Finance lead in data entry and reconciliation of student financial records.
• Provide support in compiling reports, preparing student finance-related documents, and assisting in administrative tasks related to tuition billing and scholarships/bursaries.
• Help manage student inquiries on billing or financial aid matters during peak periods or major disbursement cycles.
• Liaise with departments and students on basic student finance queries, escalating complex cases to the Assistant Manager where necessary.
• Support filing and documentation for audit and compliance purposes.

Qualifications

• Diploma or equivalent in a related discipline with at least 2 years of relevant administrative or event management experience.
• Candidates with other qualifications and at least 8 years of relevant experience may also be considered.
• Prior experience in a research or academic environment would be advantageous.
• Organised, meticulous, and able to manage multiple tasks and timelines in a fast‑paced setting.
• Demonstrated ability to support budget tracking, coordinate payments, and liaise with vendors and stakeholders.
• Able to assist with basic finance‑related tasks, including record keeping, reconciliation, and documentation.
• A responsible and dependable team player with good communication skills and a collaborative mindset.
• Proficient in Microsoft Office applications; familiarity with basic financial systems or student records systems is a plus.
• Willing to learn and provide support across functional areas to ensure team continuity and operational effectiveness.

We regret that only shortlisted candidates will be notified.

Job Requisition ID : 31565