Management Assistant Officer, Service Office, School of Computing

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore seeks individuals to provide administrative support to faculty, including meeting coordination, travel arrangements, and claims processing. Ideal candidates should hold a Polytechnic Diploma and possess strong communication skills, with a keen sense of customer service. This position offers a 2-year contract with a potential for renewal based on performance.

Qualifications

• Preferably with work experience in a fast-paced, dynamic environment.
• Able to multi-task and deliver under tight deadlines.

Responsibilities

• Coordinate meetings and secure room bookings for faculty.
• Process and track claims made by faculty, researchers and students.
• Provide support for assigned school administrative functions.

Skills

Interpersonal communication skills

Writing skills

Analytical skills

Customer service

Education

Polytechnic Diploma

Job description

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

• Coordinate meetings and secure room bookings for faculty
• Arrange travel bookings and logistics for faculty
• Process and track claims made by faculty, researchers and students
• Coordinate the recruitment of research staff and students
• Coordinate the visits of visiting professors and visitors
• Liaise with researchers and technical staff on the procurement of goods and services and asset inventory
• Provide support for assigned school administrative functions, including logistical preparations, event organization, and other related tasks

Qualifications

• Polytechnic Diploma holder, preferably with work experience in a fast‑paced, dynamic environment
• Demonstrate initiative and good interpersonal communication skills
• Good writing skills and experienced with web management
• Analytical, resourceful and energetic
• Able to multi‑task and deliver under tight deadlines
• Strong sense of customer service

2 years contract, renewable appointment, subject to performance.

Only shortlisted candidates will be notified.