Management Assistant Officer (Centre Shared Services - Faculty of Law)

National University of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading academic institution in Singapore is seeking an individual for administrative support within the Faculty of Law. The ideal candidate should have a diploma in a relevant field, alongside strong skills in Microsoft Office, Adobe tools, and social media management. Responsibilities include supporting project activities, managing operations, updating digital content, and organizing events. This role values proactive team players who thrive in dynamic environments.

Qualifications

• Diploma ideally in Business Administration, Media Communications, or Events Management.
• Effective multitasking and interpersonal skills.
• Pro-active attitude and enjoyment in dynamic environments.

Responsibilities

• Support the Centre Director and PIs in project activities.
• Manage day-to-day operations including procurement and logistics.
• Assist with website and social media updates.
• Organize seminars and events for the Centre.

Skills

Strong working knowledge of Microsoft Office suite

Adobe Acrobat

Zoom hosting

Social media management (LinkedIn, Twitter, Facebook)

Adobe Photoshop

Education

Diploma in Business Administration/Media Communications

Events Management

Job description

Overview

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job Purpose

The Centre Shared Services Team provides holistic administrative support to the Research Centres at NUS Faculty of Law. The candidate must enjoy working with various stakeholders in dynamic environment as he/she will be involved with event planning, managing of websites as well as social media platforms as well as onboarding of researchers and centre visitors.

Duties and Responsibilities

• Assists and supports the Centre Director and PIs in project activities and administrative matters;
• Supports the day-to-day operations of the Centre (responsibilities include processing of procurement, performing data collection, hiring of research staff, logistics, managing space/facilities and providing other administrative functions);
• Assist with website and social media updates;
• Collates budget and expenditure data, and monitors budget utilisation;
• Organises seminars and other events for the Centre;
• Assists researchers and PIs with their queries (e.g. submission of claims etc);
• Work closely with Office of Finance and HR on financial and HR matters relating to researchers.

Requirements

• Diploma (preferably in Business Administration/Media Communications, Web Media/Events Management).
• Strong working knowledge of Microsoft Office suite, Adobe Acrobat and Zoom hosting required.
• Working knowledge of Adobe Photoshop and/or other design applications such as Canva, Wordpress, video editing for Youtube, managing social media platforms such as Linkedin, Twitter, Facebook would be a strong advantage.
• A team player who is pro-active, has a positive attitude and good interpersonal skills.
• Enjoys working in a dynamic environment, with effective multitasking skills.

More Information

Location: Bukit Timah Campus

Organization: Law

Department : Dean's Office (Law)

Employee Referral Eligible:

Job requisition ID : 23924