Mailroom Associate (Floater)

WILLIAMS LEA PRIVATE LIMITED; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A global management services provider in Singapore is looking for a Mailroom Associate (Floater) to manage mail, deliveries, and reprographics requests across multiple locations. The ideal candidate should have a minimum college education and experience with customer service and MS Office. Responsibilities include sorting mail, maintaining office supplies, and ensuring a tidy workspace.

Qualifications

• Education to a minimum college level.
• Must be computer literate, specifically with MS Office.
• Experience in customer service is essential.

Responsibilities

• Sort, distribute and collect mail, newspapers, and magazines.
• Deliver tracked items and support simple reprographics requests.
• Maintain a clean and tidy work area.

Skills

Customer service focus

Sorting and distributing mail

Knowledge of Health & Safety regulations

Education

Minimum college education

Tools

MS Office Suite

Job description

The Mailroom Associate (Floater) works in multiple locations to cover for colleagues on leave.

Responsibilities

Customer Service

• Exhibit a professional and customer focused approach in all dealings with Investment Banking Division personnel

Operations

• Sorting, distributing and collecting mail, newspapers and magazines (Internal and External)
• Delivering Internal and external tracked items
• Support simple Reprographics requests such as document copying, scanning, binding
• Work closely with the Mailroom and Reprographics teams for urgent mail/print requests
• Stock-take and order stationery and paper for department
• Monitor status, top up paper/consumables of all copiers/printers/fax machines within department
• To manage the department’s facsimile requirements, including collection and distribution
• To maintain the department’s library of newspapers, periodicals and officials publications and to ensure that they are updated and filed as required
• Package and label documents or other requested materials for local/overseas shipping or courier delivery
• To make external dispatch runs within the CBD (City) area, or as instructed by the Office Manager, for official purposes only
• Perform any other office administrative tasks assigned
• To maintain a clean and tidy work area
• Understand and comply with Health & Safety regulations in line with company’s and client’s Health and Safety Policies

Key Qualifications and Experience (Including Technical Skills)

• Educated to minimum college level
• Computer literate and experienced in MS Office Suite