Logistics/Warehouse Admin Officer (3PL/Foods, Tuas)

Wilmar International Limited; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading logistics company in Singapore is seeking an Administrative Coordinator to handle warehouse coordination activities, including invoicing and supplier communication. The position requires strong organizational and multi-tasking abilities, as well as proficiency in MS Office. Candidates should have 1-2 years of relevant experience and be able to work in a fast-paced warehouse environment. Shifts will be scheduled across 5 days a week.

Qualifications

• 1-2 years of related administrative experience in warehouse/distribution environment.
• Experience in high volume inventory coordination work.
• Able to work in a fast-paced environment and comfortable in a warehouse.

Responsibilities

• Coordinate warehouse activities including PO, DO, and invoices.
• Perform data entry work to ensure accuracy and confidentiality.
• Submit daily warehouse operation reports accurately and timely.

Skills

Excellent coordination skills

Good communication skills

Meticulousness

Ability to multi-task

Proficient in MS Office

Tools

SAP

WMS

Job description

Working hours:

• 5 days/week across Mondays to Saturdays (rotating off-day on Saturday, rest day will be on Sunday)

• Morning or afternoon shift

Job Responsibilities:

• Administrative duties involving warehouse coordination activities - PO, DO, Invoices.

• Co-ordination with suppliers and freight forwarders for PO delivery & container truck-in schedule.

• Ensures proper documentation not limiting to classification, sorting, filing and archiving.

• Perform data entry work to ensure the accuracy and confidentiality of information is capture in the system.

• Ensure daily warehouse operation reports are submitted accurately and timely.

• Handle inquiries from departments, suppliers, customers, colleagues and management etc.

• Track and validate invoices from service providers.

• Responsible for effective administrative/clerical function in the warehouse office.

• Other ad hoc duties as per assigned

• Able to commit morning & afternoon shifts, 5 days/week (off-day might be on weekday, depends on the duty roster)

Requirements:

• 1-2 years of related administrative experience in warehouse/distribution environment

• Experience in high volume inventory coordination work

• Able to multi-task with excellent coordination skills

• Good with MS office such as Words and Excel

• Knowledge in SAP/WMS will be advantaged

• Meticulous and independent, good communication and interpersonal skills

• Able to work in a fast-paced environment and must be comfortable working in warehouse environment