Legal Secretary (Litigation)

BRADDELL BROTHERS LLP; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A law firm in Singapore is seeking a dedicated Secretarial Support for legal practitioners. Responsibilities include document management, e-litigation support, and preparation of bills. Candidates should have a diploma in legal studies or relevant skills, proficiency in Microsoft Office, and strong attention to detail. Work hours are Monday to Friday from 0900 to 1730.

Responsibilities

• Organisation of documents, emails, and correspondence.
• Simple proofreading, formatting, engrossing letters, creating/editing PDF documents.
• Managing schedules, assisting with tele/video conference calls.
• Updating contact/client lists in the firm CRM system.
• Assisting with e-litigation and searches.
• Prepare bills to clients and input timesheets accurately.
• Arrange courier services and prepare bank deposit vouchers.
• Attend to incoming calls and visitors.
• Assist in greeting card mailing.
• Perform any other secretarial duties as assigned.

Skills

e-Litigation knowledge

Microsoft Office (Word, Excel, PowerPoint, & Outlook)

Adobe Professional

Client/Document Management System preferably CoreMatter

Client Confidentiality

Administrative Support & Team Player

Accountability & Responsibility

Attention to Details

Basic tech-savviness

Common Sense

Organized & Good Time Management

Sense of urgency

Education

Diploma, preferably in Legal Studies and/or Secretarial/Office Skills

Job description

Overview

The role will include, but not limited to, providing full secretarial support to lawyers such as:

Responsibilities

• Document Management: organisation of documents, emails, and correspondence.
• Document Processing: simple proofreading, formatting, engrossing letters, creating/editing PDF documents, compiling bundles for litigation, etc.
• File opening and closing procedures, managing schedules, assisting with tele/video conference calls/booking/setup and reservations for appointments.
• Manage calendar and update contact/client lists in the firm CRM system (CoreMatter).
• Assisting with e-litigation (Court filings and calendar) and searches (ACRA etc).
• Prepare bills to clients and input timesheets for fee earners accurately.
• Arrange courier services, commissioning /notarising.
• Prepare bank deposit vouchers, and post disbursement entries.
• Attend to incoming calls, and visitors.
• Assist in greeting card mailing.
• Any other secretarial duties as assigned by the supporting lawyer.

Requirements

• e-Litigation knowledge
• Microsoft Office (Word, Excel, PowerPoint, & Outlook)
• Adobe Professional
• Client/Document Management System preferably CoreMatter
• Client Confidentiality
• Administrative Support & Team Player
• Accountability & Responsibility
• Attention to Details
• Basic tech-savviness
• Common Sense
• Organized & Good Time Management
• Sense of urgency

Minimum Qualification

• Diploma, preferably in Legal Studies and/or Secretarial/Office Skills

Work Hours

• Monday to Friday
• 0900 to 1730 hours

Job Application

• Email your CV to [e-mail]
• Only successful candidates will be notified.