Legal Secretary (Legal Services)

TRITON AI PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

An international law firm in Singapore is seeking a Legal Secretary for their Disputes team. The ideal candidate must have over 4 years of experience supporting lawyers, with strong communication and organizational skills. Responsibilities include providing administrative support, handling document preparation, and managing client meetings. This role demands attention to detail and a proactive client-service mindset.

Qualifications

• At least 4 years’ experience in a legal secretary role, within a Disputes or Arbitration practice.
• Proficient in Microsoft Office and comfortable working with legal systems.
• Detail-oriented with excellent written and verbal communication skills.

Responsibilities

• Provide full secretarial and administrative support to arbitration fee-earners.
• Draft and format documents, letters, and correspondence.
• Organise client/internal meetings, events, travel, and accommodation arrangements.
• Assist with document preparation for hearings, bundles, and briefing notes.
• Proofread legal documents and correspondence with strong attention to detail.

Skills

Strong communication skills

Strong organizational skills

Proficient in Microsoft Office

Detail-oriented

Ability to manage competing priorities

Client-service mindset

Job description

• Perm
• At least 4 years’ experience in a legal secretary role, within a Disputes or Arbitration practice.
• Strong communication skills, able to draft documents and have strong organizational skills.

Our client, an international law firm, is looking for a Legal Secretary to join their Disputes team in Singapore. The ideal candidate will have prior experience in supporting lawyers and enjoy working in a fast-paced, client-focused environment.

Key Responsibilities

• Provide full secretarial and administrative support to arbitration fee-earners.
• Handle digital dictation, email and diary management, and call handling professionally.
• Draft and format documents, letters, and correspondence (minimum typing speed: 60 wpm).
• Organise client/internal meetings, events, travel, and accommodation arrangements.
• Assist with document preparation for hearings, bundles, and briefing notes.
• Prepare presentation materials (e.g. PowerPoint slides).
• Manage and maintain physical and electronic filing (per firm standards).
• Proofread legal documents and correspondence with strong attention to detail.
• Coordinate client functions and assist with logistics and invitations.
• Assist with monthly billing, timesheet support, and expense claims.
• Support lawyers with conflict checks and client due diligence (CDD) documentation.
• Liaise with the London compliance team to ensure timely completion of CDD.
• Maintain client data in CRM systems (e.g., Interaction).
• Provide cover for other secretaries when required.

What We’re Looking For

• At least 4 years’ experience in a legal secretary role, within a Disputes or Arbitration practice.
• Proficient in Microsoft Office and comfortable working with legal systems.
• Strong organisational skills and ability to manage competing priorities.
• Detail-oriented with excellent written and verbal communication skills.
• A proactive team player with a client-service mindset.

Triton AI Pte Ltd
Registration Number: R1980724
EA: 21C0661