Legal Secretary [Corporate]

RAJAH & TANN SINGAPORE LLP; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A leading law firm in Singapore is seeking a dedicated secretary to support multiple lawyers in a fast-paced environment. The role requires solid secretarial skills, proficiency in legal documentation, and bilingual ability in English and Mandarin. The successful candidate will maintain client contact lists, prepare legal documents, and ensure smooth administrative processes. Attractive compensation and hybrid work arrangements are offered.

Benefits

Training & Upskilling opportunities

Hybrid Work Arrangement

Competitive Remuneration Package

Qualifications

• Prior experience in a law firm is preferred.
• Good proficiency in legal documentation and Microsoft Office applications.
• Must be able to handle queries from English and Mandarin speaking clients.

Responsibilities

• Provide efficient secretarial and administrative support to lawyers.
• Maintain lawyer's clients contact list in the firm's CRM system.
• Prepare legal documents.
• Track bills status and send out chasers.

Skills

Solid secretarial skills

Bilingual in English and Mandarin

Proficiency in legal documentation

Experience with Microsoft Office

Tools

Microsoft Office

Job description

Benefits

• Training & Upskilling opportunities
• Hybrid Work Arrangement
• Competitive Remuneration Package

Who We Looking For

Our secretaries typically support several lawyers and the role may be challenging and fast paced so you will need to be an efficient worker who is organized, meticulous, self-motivated and resourceful. You will also need to be an excellent communicator, a team player and have integrity to handle highly confidential information appropriately.

Job Description

• Provide efficient secretarial and administrative support to the lawyers in the Corporate practices.
• Maintain lawyer’s clients contact list in the firm’s CRM system.
• Prepare and send out bills including bill narrations.
• Track bills status and send out chasers.
• Prepare legal documents.
• Open new legal files or close files.
• Any other secretarial duties as assigned by supporting lawyers.

Requirements

• Solid secretarial skills and prior experience in a law firm is preferred.
• Effectively bilingual in English and Mandarin. (in order to handle queries from English and Mandarin speaking counterparts in regards with the corporate secretarial matters and also to schedule appointments for English and Mandarin speaking clients.)
• Good proficiency in legal documentation and Microsoft Office applications (in particular, proven experience for Table of Contents in MS Word).

Attributes

• Meticulous, able to multi-task and work within tight timelines.

We offer a competitive and attractive compensation & benefits package and exciting career development opportunities.

Interested candidates are invited to apply online with a comprehensive resume, via the APPLY button. We regret only shortlisted candidates will be notified.