Legal Secretary (Banking & Finance / Tax)

TRITON AI PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A legal services firm in Singapore is seeking an experienced Legal Secretary to support its Banking & Finance and Tax practice areas. The successful candidate will have at least 4 years’ experience in a legal secretary role and must showcase strong organizational and communication skills. Responsibilities include managing documentation, coordinating deal closings, and providing administrative support. This role demands high attention to detail and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• At least 4 years’ experience in a legal secretary role within Banking & Finance / Corporate / Tax practice.
• Proven experience in managing multiple priorities and competing deadlines.
• Familiarity with document management systems and e-signature tools.

Responsibilities

• Prepare and proofread banking and finance documentation including facility agreements.
• Assist in the preparation of tax opinions and filings.
• Manage partners' calendars and travel arrangements.
• Act as a key point of contact for clients and internal stakeholders.
• Manage partners’ calendars, meetings, and travel arrangements.

Skills

Legal documentation preparation

Strong communication skills

Organisational skills

Document version control

Attention to detail

Tools

Microsoft Word

E-signature tools

Virtual data rooms

Job description

• Perm
• At least 4 years’ experience in a legal secretary role, within Banking & Finance / Corporate / Tax practice in a legal services environment.
• Strong communication and organizational skills.

We are looking for an experienced Legal Secretary to provide support across the Banking & Finance and Tax practice areas. The role requires strong organisational skills, excellent attention to detail, and the ability to manage transaction-driven work alongside deadline-sensitive tax matters in a fast‑paced legal environment.

Key Responsibilities

Banking & Finance Support

• Prepare, format, proofread, and amend banking and finance documentation, including facility agreements, security documents, conditions precedent checklists, and ancillary documents
• Manage document version control and ensure accuracy across transaction materials
• Coordinate deal closings, including execution pages, signing logistics, and completion bibles
• Assist with managing transaction timelines and follow up on outstanding documents

Tax Support

• Assist in the preparation and organisation of tax opinions, filings, submissions, and correspondence
• Track and manage tax and regulatory deadlines
• Maintain organised files and precedents for tax matters
• Liaise with external advisors, accountants, and tax authorities where required

General Secretarial & Administrative Support

• Manage partners’ calendars, meetings, and travel arrangements
• Act as a key point of contact for clients and internal stakeholders
• Handle billing, time recording, and expense claims
• Maintain accurate and confidential filing systems (physical and electronic)

Key Skills & Experience

• Proven experience as a legal secretary, ideally supporting Banking & Finance, Corporate, or Tax practices
• Strong document production skills, particularly in Microsoft Word (complex and document comparison)
• Excellent attention to detail and accuracy
• Ability to manage multiple priorities and competing deadlines
• Strong communication and stakeholder management skills
• Familiarity with document management systems, e‑signature tools, and virtual data rooms
• High level of professionalism, discretion, and confidentiality

Triton AI Pte Ltd
Registration Number: R1980724
EA: 21C0661