Legal Secretary

HO & WEE LLP; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A legal firm in Singapore is seeking a highly organised Legal Secretary to provide essential administrative support to lawyers. The ideal candidate should be meticulous, capable of managing multiple tasks, and work well under pressure. Responsibilities include typing legal documents, managing communications, and maintaining filing systems. Proficiency in English and ability to communicate in Mandarin is important. The role is open to Singapore Citizens or Permanent Residents only. Interested candidates should send their resumes with expected salary.

Qualifications

• Relevant experience in a law firm is preferred.
• Experience with e-litigation is advantageous.
• Able to work independently and manage client communications.

Responsibilities

• Provide secretarial support to lawyers, including document preparation.
• Manage communications and maintain filing systems.
• Assist with billing and conduct legal/property searches.

Skills

Organisational skills

Interpersonal skills

Proactive attitude

Time management

Communication in Mandarin

Tools

Microsoft Office

Job description

Role Summary

We are seeking a highly organised and proactive Legal Secretary to provide comprehensive secretarial and administrative support to our lawyers. The ideal candidate will be meticulous, able to manage multiple tasks, and contribute to efficient legal operations across conveyancing and other practice areas.

Responsibilities

• Provide day-to-day secretarial support to lawyers, including typing, formatting and proofreading legal documents and correspondence.
• Manage incoming and outgoing communications, including telephone calls, emails and mail, ensuring timely and professional responses.
• Prepare and maintain accurate physical and electronic filing systems for client and matter files.
• Assist in file opening/closing, billing, conducting legal and property searches, and managing timelines and deadlines.
• Perform other ad-hoc tasks assigned by lawyers or office management.

Requirements

• Preferably with relevant experience in a law firm.
• Experience with e-litigation will be an advantage.
• Able to work independently and handle client communications and queries.
• A dependable team player with a proactive attitude and strong sense of responsibility.
• Pleasant and professional demeanour with good interpersonal skills.
• Organised, meticulous, and able to perform under time pressure.
• Proficient in spoken and written English; able to communicate orally in Mandarin to liaise with Mandarin-speaking clients.
• Good working knowledge of Microsoft Office applications (Word, Excel, etc.).

Due to quota constraints, this position is intended for Singapore Citizens or Permanent Residents.

Interested applicants, please send your resume (including your expected salary) to [e-mail]. Please note that only shortlisted candidates will be contacted.