Legal Secretary

JWS ASIA LAW CORPORATION; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A law firm in Singapore is seeking a secretary to provide essential secretarial support to partners and associates. Responsibilities include document processing, file management, and general enquiry handling. The ideal candidate will have a diploma in law or GCE A level, with 3 to 4 years of experience in the legal industry, including e-Litigation experience. Strong command of English is essential.

Qualifications

• Entry-level diploma in law holder or GCE A level holder.
• 3 to 4 years of secretary/PA experience in legal industry.
• Must have e-Litigation experience.
• Good command of written and spoken English.

Responsibilities

• Provide secretarial assistance to partners and associates.
• Document processing and production.
• Manage filing documents via e-litigation.
• Prepare bills and invoices.
• Coordinate conflict checks.
• Handle incoming calls and general enquiries.
• Manage diaries and travel arrangements.
• Assist with ad hoc projects assigned by fee earners.

Skills

Legal research skills

Communication skills

Interpersonal skills

IT skills (MS Word, PowerPoint)

Organizational skills

Education

Entry-level diploma in law or GCE A level

3 to 4 years of secretary/PA experience in legal industry

E-Litigation experience

Job description

About the job: We are seeking a secretary to provide secretarial assistance and support to the partners, associates and other fee earners in the Singapore Dispute Resolution team.

Reports to: Partners

Main duties and responsibilities:

• Document processing/production
• Filing documents via e-litigation
• File Management
• Preparing bills & invoices
• Conflict checks coordination
• Handle incoming calls and general enquiries
• Diary Management
• Travel arrangement
• Other ad hoc projects assigned by fee-earners

Person specification:

Education / Qualifications:

• An entry‑level diploma in law holder or GCE A level holder
• 3 to 4 years of secretary / PA experience in legal industry
• Must have e-Litigation experience
• Good command of written and spoken English

General Skills:

• Possess basic competent legal research and drafting skills
• Good communication and interpersonal skills.
• Excellent IT skills; MS Word and PowerPoint
• Ability to prioritise and work under pressure to meet deadlines.
• A good team player.
• Well organised, detail oriented.
• Friendly, approachable and flexible.