Legal Assistant / Corporate Secretary (Shopee)

Shopee; Singapore; On-site; SGD 45,000 - 55,000; Full time

Job summary

A leading e-commerce platform in Singapore is seeking a Corporate Secretarial professional. You will draft and prepare corporate documents, assist in maintaining legal entities, and monitor filing deadlines. The ideal candidate has 2-3 years of corporate secretarial experience, is organized, and maintains confidentiality. Strong communication skills are essential for collaboration across departments.

Qualifications

• Minimum of 2-3 years of corporate secretarial experience required.
• High ethical standards and discretion are essential.
• Must be organized and committed to delivering high-quality work.

Responsibilities

• Draft and prepare corporate documents.
• Coordinate execution of corporate documents.
• Monitor regulatory and statutory filing deadlines.

Skills

Corporate secretarial experience

Confidentiality

Organizational skills

Communication skills

Interpersonal skills

MS Office proficiency

Job description

Overview

Draft and prepare standard corporate documents (e.g., board resolutions, shareholder resolutions, annual general meetings, minutes of meetings).

Assist in the formation and maintenance of legal entities and subsidiaries.

Coordinate and arrange execution of corporate documents.

Monitor and maintain calendar of regulatory and statutory filing deadlines (e.g., annual returns, annual general meetings).

Maintain statutory records, registers, and minute books.

Assist in the execution of contracts, including tracking signatures and filing fully executed agreements.

Collaborate with other departments and external parties where necessary.

Other related tasks assigned from time to time.

Requirements

• A minimum of 2-3 years of corporate secretarial experience
• Highly ethical, discreet and able to maintain confidentiality
• Meticulous, organized and committed to delivering high-quality work
• Able to manage a large amount of paperwork, multitask and work in a dynamic and fast-paced environment
• Proficient in MS Office applications
• Excellent communication and interpersonal skills