Learning Programme Administrator (6-Month Contract)

Surbana Jurong Consultants Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global urban and infrastructure consultancy firm is seeking a Learning Programme Administrator for a 6-month contract in Singapore. This role involves coordinating learning programs, managing training inquiries, and ensuring compliance with funding processes. Ideal candidates will demonstrate strong organizational and communication skills, with experience in HR or learning administration being a plus.

Qualifications

• Demonstrated expertise in organizational and administrative tasks with attention to detail.
• Strong communication and interpersonal abilities with collaborative skills.
• Knowledge of Singapore funding claims and compliance processes.
• Proficient in handling confidential data and records according to standards.
• Experience in HR and learning & development administration is advantageous.

Responsibilities

• Coordinate external program registration and handle invoicing and payments.
• Act as primary contact for staff regarding training program matters.
• Manage professional membership inquiries and financial claims processing.
• Administer Learning Management System and maintain course records.

Skills

Organizational skills

Communication skills

Detail-oriented

Interpersonal skills

Knowledge of Singapore funding claims

Job description

Create futures worth inheriting with SJ

At SJ, we’re building identity into infrastructure, character into skylines and peace of mind into everyday life.

A global urban and infrastructure consultancy firm with over 75 years of project delivery success, SJ and its member companies continue a collective legacy that delivers global expertise with local precision.

Become part of our 16,000 client‑centric specialists in more than 120 offices in over 40 countries who shape spaces across the world to meet the needs of today and the aspirations of generations to come.

Located at Jurong Innovation District, a vibrant ecosystem of next‑gen enterprises, the 68,915m² campus development can accommodate 4,000+ employees, as well as other tenants. SJ Campus pushes the boundaries of sustainable and liveable design. Referred to as ‘campus in nature’, it embodies the character of Singapore as a garden city, integrating urban structure and natural landscape harmoniously while showcasing the deep history and expertise of the group.

Position Purpose

The Learning Programme Administrator (6‑Month Contract) role is entrusted with the comprehensive administration of all externally provided learning and development (L&D) programmes. This position is accountable for ensuring the seamless execution of processes by collaborating with business stakeholders, P&C, employees, and external training providers. The incumbent is expected to demonstrate detailed knowledge of administrative protocols, compliance with internal and external policies—including Singapore funding claims—and to facilitate timely communication throughout the programme lifecycle.

Your opportunity with us

1. External Program Registration Coordination

• Process and verify invoices for payments related to external training courses.
• Ensure all supporting documentation for payments is accurate, complete, and submitted within required timeframes.
• Maintain meticulous records of all transactions in line with audit and compliance standards.

2. Learning Administration and Financial Processing

• Act as the primary point of contact for staff and department administrators regarding external programme queries and registration matters.
• Provide timely and informed guidance on registration processes, funding eligibility, and programme details.
• Address issues or queries raised by internal stakeholders in a prompt and professional manner.

3. Professional Membership Management and Audit, Financial Processing of Claims and Funding

• Assist staff and GSS finance with enquiries on professional membership and certification matters.
• Assist staff with enquiries on training and examination matters.

4. LMS Administration and Record Management

• Create and configure new external courses in the Learning Management System (LMS).
• Inform participants to register for courses via Workday.
• Seek Business Unit Head approval for course registration requests.
• Provide user support for LMS‑related issues.

Qualifications and Skills

• Demonstrated organisational and administrative expertise, with strong attention to detail.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with both internal and external stakeholders.
• Sound knowledge and functional understanding of Singapore funding claims and related funding compliance processes.
• Proficiency in managing confidential employee data and financial records in accordance with regulatory and organisational standards.
• Experience with HR and L&D administration will be considered advantageous.