Laboratory Executive

KIBING SOLAR ENERGY TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A solar energy technology company in Singapore seeks a highly organized Laboratory Executive to oversee daily operations and safety in laboratory settings. Responsibilities include managing laboratory compliance, conducting inspections, and coordinating procurement. Ideal candidates should have a relevant degree and experience in laboratory environments. Strong communication skills and safety knowledge are essential.

Qualifications

• 1 or 2 years of relevant experience in laboratory operations, safety, or facility coordination.
• Strong understanding of laboratory safety and regulatory requirements.
• Familiar with chemical inventory management and risk assessment.

Responsibilities

• Conduct regular laboratory inspections to maintain safety standards.
• Manage waste segregation and ensure compliance with regulations.
• Coordinate procurement activities through the company’s online approval system.

Skills

Laboratory safety

5S Principles

Procurement processes

Communication skills

Time management

Education

WSQ Specialist Diploma in Workplace Safety & Health

Degree in Occupational Safety & Health

Relevant Science/Engineering degree

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

KEY JOB PURPOSE

We are seeking a highly organized and detail‑oriented Laboratory Executive to support the daily operations, safety management, and administrative functions of our laboratory and office facilities. The ideal candidate will ensure a safe, compliant, and efficient working environment while coordinating procurement, maintenance, and documentation processes.

KEY RESPONSIBILITIES

1. Laboratory Operations and Safety Management

• Conduct regular 5S housekeeping and laboratory inspections to maintain cleanliness and safety standards.
• Maintain and update laboratory and chemical inventories, including tracking gas cylinders, consumables, and assets.
• Coordinate laboratory licensing and ensure compliance with regulatory requirements (e.g., NEA, SCDF, MOM).
• Manage waste segregation, collection, and disposal in compliance with environmental regulations.
• Coordinate maintenance, calibration, and repair of laboratory equipment; support installation and commissioning of new instruments.
• Handle and report laboratory incidents or accidents, ensuring proper documentation and follow‑up actions.
• Develop, review, and maintain Risk Assessments (RA) and Standard Operating Procedures (SOP).
• Oversee lab coat cleaning schedules and ensure hygiene standards are upheld.

2. Office and Facility Coordination

• Coordinate weekly office housekeeping and ensure cleanliness of shared facilities.
• Support renovation activities, including vendor coordination and progress monitoring.
• Manage air‑conditioning system servicing, maintenance schedules, and troubleshooting.
• Arrange logistics for delivery or receipt of goods, including preparation of documentation.
• Coordinate staff medical surveillance and ensure compliance with company health and safety requirements.

3. Procurement and Inventory Management

• Oversee procurement activities through the company’s online approval (OA) system.
• Engage with suppliers for quotation requests, price negotiation, and purchase orders.
• Generate procurement and inventory reports, track stock movement, and maintain accurate records.
• Prepare payment listings, follow up on invoices, and liaise with Finance for timely processing.

4. Fire Safety and Emergency Preparedness

• Serve as the designated Fire Warden, supporting emergency evacuation drills and fire safety readiness.
• Conduct periodic fire safety checks on extinguishers, alarms, and emergency exits.

5. Documentation and Record Keeping

• Maintain and organize documentation such as delivery orders (DOs), invoices, SOPs, RAs, SDSs, and inventory records.
• Prepare monthly reports for management review.
• Ensure all documents are properly filed and readily accessible for audit and inspection purposes.

COMPETENCIES AND QUALIFICATION REQUIREMENTS

• WSQ Specialist Diploma in Workplace Safety & Health, Degree in Occupational Safety & Health, or other relevant Science/Engineering degree.
• Strong understanding of laboratory safety, 5S Principles, and procurement processes.
• At least 1 or 2 years of relevant experience in laboratory operations, safety, or facility coordination (experience in R&D or chemical lab environment preferred).
• Familiar with laboratory safety regulations and regulatory bodies such as NEA, SCDF, and MOM.
• Knowledge of chemical inventory management, risk assessment, and SOP documentation.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and comfortable with digital approval systems.
• Good communication and coordination skills with internal departments and external vendors.
• A proactive team player with strong attention to detail and good time management.

ABRIDGED VERSION OF JOB DESCRIPTION AND REQUIREMENTS

We are looking for a focused and highly motivated individual to join our dynamic and growing team. The successful candidate will play a key role in supporting laboratory operations and contributing to the development of next‑generation photovoltaic technology in our flagship research projects.

We regret that only shortlisted candidates will be notified.