Junior Secretary

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an experienced Executive Support professional. This role requires managing the Managing Director's schedule, organizing meetings, and maintaining office administration. Ideal candidates will have a diploma or degree in Business Administration, with 3–5 years of senior management support experience. Proficiency in Microsoft Office and strong organizational skills are essential.

Qualifications

• Minimum 3–5 years of experience supporting senior management.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage and maintain the Managing Director’s schedule and travel arrangements.
• Organize and coordinate internal and external meetings.
• Maintain filing systems for confidential and business records.
• Serve as the primary point of contact for the Managing Director.

Skills

Strong organizational skills

Multitasking

Time management

Microsoft Office proficiency

Education

Diploma or Bachelor’s Degree in Business Administration or related field

Job description

Job Description & Requirements

Executive Support

• Manage and maintain the Managing Director’s schedule, appointments, and travel arrangements.
• Screen and prioritize incoming correspondence, phone calls, and emails; handle or redirect as appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Ensure the Managing Director is well-prepared for meetings, including compiling meeting materials and briefings.

Meeting Coordination

• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Liaise with department heads and external stakeholders on behalf of the Managing Director.

Office Administration

• Maintain filing systems (electronic and physical) for confidential and business records.
• Oversee general office administration related to the Managing Director’s office, including stationery and document management.
• Coordinate approvals, signatures, and document flow requiring the Managing Director’s review.

Communication and Liaison

• Serve as the primary point of contact between the Managing Director and internal/external parties.
• Draft and proofread official correspondence, announcements, and communication materials.
• Handle confidential information with integrity and discretion.

Project and Event Support

• Assist in coordinating company events, executive meetings, and key initiatives.
• Support follow-ups on management decisions and track progress on key action plans.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, or related field.
• Minimum 3–5 years of experience supporting senior management
• Strong organizational, multitasking, and time management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).