Junior Purchasing Executive

Winner Engineering Pte Ltd; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

An engineering company in Singapore is seeking a Procurement Specialist to manage purchasing orders, communicate with suppliers, and maintain procurement records. The ideal candidate has 2-3 years of experience, good communication skills, and proficiency in procurement software. The role offers a 5-day work week, comprehensive benefits, and learning opportunities.

Benefits

5-day work week

Annual Incentive Trip

Flexible working hours

Comprehensive medical benefits

Learning and development opportunities

Qualifications

• Minimum 2-3 years of procurement or purchasing experience.
• Computer literate with proficiency in Microsoft Office and Google Workspace.
• Ability to work independently and take initiative.

Responsibilities

• Monitor receiving orders from internal departments.
• Process and manage purchase orders, ensuring timely delivery.
• Liaise with suppliers about order specifications.
• Assist in vendor relationship management.

Skills

Procurement processes knowledge

Communication skills

Attention to detail

Time management skills

Organizational skills

Tools

Microsoft Office

Google Workspace

Procurement software (e.g., Winflow Apps)

Job description

Job Description & Requirements:

Scope:

Operational Procurement:

• Monitor all receiving orders from internal departments through Winflow Apps or sub-contractors.
• Process and manage purchase orders for materials and services, ensuring timely and accurate orders are placed with suppliers.
• Liaise with internal departments and suppliers to ensure goods and services are delivered on time and according to specifications.
• Monitor and communicate with suppliers and project teams on the delivery of goods to ensure prompt delivery.
• Maintain and update procurement records, ensuring accurate documentation of all purchases and deliveries.
• Process invoices and ensure they are matched to purchase orders, coordinating with the finance team for payment processing.
• Monitor and maintain records of deliveries and their invoice acceptance.
• Handle supplier catalogues, sample requests, pricing, and other procurement documentation.
• Maintain and update supplier database with accurate information and reporting.

Vendor and Supplier Communication:

• Assist in supplier sourcing, evaluation, assessment, and selection based on quotations, pricing, and delivery schedules.
• Monitor and evaluate suppliers’ performance to ensure they meet the company’s specifications and quality standards.
• Communicate with suppliers on any product-related issues, including requests for samples, pricing, or additional information.

Supplier Relationship Management:

• Assist in vendor relationship management and continuous improvement to ensure smooth procurement operations.
• Assist with negotiating terms, pricing, and contracts when necessary.

General Support:

• Assist with any ad-hoc procurement duties as assigned by your superior.
• Help in maintaining rental agreements for lifting equipment by the project team.
• Liaise with relevant departments and external parties on procurement documentation issues.
• Assist in maintaining inventory levels and ensuring necessary items are available when required for projects or operations.

Requirements:

• Minimum 2-3 years of procurement or purchasing experience.
• Knowledge of procurement processes and basic vendor management.
• Computer literate, with proficiency in Microsoft Office (Excel, Word, etc.) and Google Workspace (Google Sheets, Google Docs, etc.)
• Good communication skills and the ability to build relationships with suppliers.
• Organized, with strong attention to detail and good time-management skills.
• Ability to work independently and take initiative when necessary.
• Experience using procurement software (e.g., Winflow Apps) is an advantage.

Advantages/Remunerations:

• 5-day work week
• AWS Included
• Annual Incentive Trip
• Learning and development opportunities with sponsorship for further education
• Flexible working hours and Work from home options on top of physical attendance
• Comprehensive medical benefits